Utah Department of Administrative Services

Division of Archives & Records Service

Strategic Plan (2008)

Mission:
The mission of the Utah State Historical Records Advisory Board is to assist public and private nonprofit organizations throughout the state in the acquisition, preservation, and use of records with enduring value and to foster cooperation in carrying out these activities.

Values: 
The following statements set the foundation for the Board’s goals and activities:

              ACCESS: We believe that public access to information is vital, so that knowledge can be gained and shared and the heritage and history of the state maintained.

             COOPERATION: It is important for archivists to cooperate and learn from each other in order to achieve more than they would acting alone.

             PARTICIPATION: In order to achieve maximum support for historical records activities, the Board seeks participation by individuals and groups with various traditions and interests and from communities throughout Utah.

             DIVERSITY: We will work to preserve records which represent the diverse experiences of all Utahns.

             EMPOWERMENT: We will empower Utah’s citizens to take responsibility for their historical records.

Vision I:
We will expand and enhance cooperative networks of cultural heritage institutions, thereby encouraging communication, providing training, supporting responsible acquisition, improving preservation quality standards, reducing barriers to access, and promoting professional activity.

Goals:
A. Encourage a consortium of regional and local repositories, institutions interested in preserving historical records in the state of Utah. Maintain an on-line directory of these repositories to promote their use and advance opportunities for partnerships and networking.

B. Provide a course of training seminars for cultural heritage institutions, offered through and with the assistance and cooperation of the regional repositories.

C. Develop an online resource of specialists and consultants who are available to assist institutions with training, as contacts, or for special-needs projects.

D. Distribute information about training opportunities, seminars, professional development, and activities to archivists, record keepers and repositories throughout the state through the directory of Utah repositories and the consortium.

E. Participate with the Utah Manuscripts Committee, the Conference of Inter-Mountain Archivists, and other professional organizations, cooperating on and encouraging joint projects.

Vision II:
We will assist repositories to improve the quality of their archival services, including acquisition, preservation, description, and access.

Goals:
A. Seek NHPRC grants and other public and private funding to foster a wide range of records identification, preservation, description, and access activities.

B. Conduct needs assessment surveys, evaluating the training needs of smaller institutions in the state and incorporating the results in training resources.

C. Support regional repositories to ensure that historical documentary materials are deposited in the appropriate repository and promote access to historical records.

Vision III: 
We will promote public awareness of the value of documentary sources and encourage their use.

Goals:
A. Promote Archives month: Encourage grant recipients to give a public presentation on their grant project during Archives Month.

B. Work for an endowment for History Fair students that awards projects that use repositories with original source documents on Utah’s history.

C.  Develop informational brochures and online information to support and educate the public on record keeping needs and opportunities.

Vision IV: 
We will help the archival community and the public prepare for the management of new and changing record formats including electronic records.

Goals:
A. Support the state’s Electronic Records Management and Preservation Initiative to develop standards and a long-term strategy to maintain and preserve electronic records.

B. Support the access to records through new formats. Offer grants to assist in the digitization and online access of digital assets of historical materials. Ensure the preservation of digital assets, adhere to digitization and metadata standards, and participate in the Mountain West Digital Library.