Utah Department of Administrative Services

Division of Archives & Records Service

News and Features

Utah State Archives news releases and other noteworthy information. For additional information about News Releases, contact Victoria Schoenfeld, Public Information Officer, (801) 538-3215.

Finding Volunteers at the Job Fair

August 25, 2011

On Wednesday, August 24 several staff members of the Archives attended the University of Utah’s Student Job and Volunteer Fair. This event was held in the first week of classes to allow students as they arrive on campus to meet with employers offering part- or full-time jobs, internships, and volunteer opportunities for the coming year.  This was a new path of recruitment for the Archives, so a banner and flyer were quickly created in lieu of any existing promotional material, and a few “show-and-tell” items were gleaned from the permanent collection. Such items included publications from the 1947 centennial celebrations of the Mormon pioneers, a large bound book for recording Utah sheep breeds, and a pamphlet for the 1917 University of Utah’s Law School.

It was great to interact with students pursuing a variety of studies, even if finding a relevant connection between work at the Archives and, say, mechanical engineering was not always easy! If nothing else, we increased our visibility as a volunteer and internship opportunity. Volunteering and interning have been known to lead to rewarding careers. Volunteers are a vital part of the Archives mission to preserve records of enduring value and provide quality access to the public.

Learn about the Archives volunteer program.

Records preservation grant funding available

March 2, 2011

The Utah State Historical Records Advisory Board (USHRAB) seeks proposals from public and non-profit cultural heritage organizations for fundamental archival activities that promote the preservation of and public access to Utah's historical records and documents.  Funding is available for either preservation or access projects. 

Preservation Projects

The USHRAB seeks proposals for the processing and preservation of historical records in Utah. Eligible projects might include basic and detailed processing of collections, conservation and preservation treatment plans and projections on collections, and/or purchasing archival supplies for processing, or the appropriate housing of collections. Digitization is not eligible as a preservation project.  Preservation projects will be given funding priority.

Access Projects

The USHRAB seeks proposals promoting access to historical records. Eligible projects might include creating encoded archival description (EAD) finding aids. Digitization projects might be eligible as access projects if they make use of existing holdings of locally or regionally significant historical record collections. The materials should already be archivally processed so that projects can re-use existing information to serve as metadata for the digitized collection.  The original materials must be retained and maintained.  Digital versions must be available online and on the Mountain West Digital Library.  Digitization projects must adhere to the metadata standards of the Mountain West Digital Library. 

Grants fund one-time projects and are evaluated on how the project directly affects the program of the repository.  The project must provide results that are measurable and are related to the preservation and accessibility of the historical records within the collection.  Collections must be made available to the public at the completion of the project during regularly scheduled hours or by appointment.  Grants will be provided up to a maximum amount of $2,500.  This grant funding comes from the National Historical Publications and Records Commission (NHPRC), the grant-making arm of the National Archives and Records Administration (NARA).

Draft applications are encouraged and must be received by March 28, 2011.  The application will be reviewed and applicants will receive feedback.  The final application is due by April 25, 2011.  USHRAB support begins no earlier than July 1, 2011, and projects must be completed by June 15, 2012. An application is available at online.  For further information, contact Janell Tuttle at jtuttle@utah.gov.

More Archives News

Submitted to National Association of Government Archives and Records Administrators Clearinghouse newsletter.