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News Archive: 2010

Utah Archives Month

September 8, 2010

The calendar of events is now available for repositories across the state "Saving Utah's Heritage." Visit www.utaharchivesmonth.org.

June 2010

Regional Repository directors meet

Participants in Utah’s Regional Repository program held their annual meeting at the Utah State Archives on April 6. The day-long workshop focused on training and developing ideas and promoting networking of repository directors. Discussion was held on possible topics for future training workshops to be held at the regional repositories and ways to improve connections with cities, towns, municipalities, and small, local repositories within the regional repositories’ geographic area. The Archives agreed to improve the networking capabilities of the USHRAB website as well as to facilitate connections between local and regional repositories.

RM training program implemented

A new training program for agency records officers has been implemented by the Utah State Archives. Four three-hour sessions are available: Records Management I and Continuity of Operations, Records Management II (Electronic Records), Records Access I, and Records Access II (Law Enforcement Records Access). Records officers may attend 2010 training sessions at the State Archives in Salt Lake City or at four different locations around the state. Register Online.

RIMM events held

The Utah State Archives and Records Service marked the annual observance of Records and Information Management Month with two free public events in April.

The division hosted an open house for state and local government records officers and the public at the State Records Center in West Valley City on April 22. The facility, which normally is closed to the public, is used to store temporary records for government entities statewide. More than 115,000 cubic feet of records are stored at the site. Behind the scenes tours of the center were provided.

A brown bag lecture by Rosemary Cundiff and Susan Mumford entitled “Transparency in Government: Accessing Utah State and Local Government Records” was given April 29.

Records and Information Management Month activities planned

April 1, 2010

The Utah State Archives and Records Service will mark the annual observance of Records and Information Management Month with two free public events in April.

The division will host an open house for state and local government records officers and the public at the State Records Center in West Valley City on Thursday, April 22, from 3-6 p.m. The facility, which normally is closed to the public, is used to store temporary records for government entities statewide. More than 115,000 cubic feet of records are stored at the site located at 2341 South 2300 West. Behind the scenes tours of the center will be provided.

An hour-long brown bag lecture by members of the Archives staff entitled “Transparency in Government: Accessing Utah State and Local Government Records” is scheduled Thursday, April 29, at 12 noon. The event will be held at the Courtyard Meeting Room in the Utah State Archives building at 346 South Rio Grande Street (455 West).

IPER records management training course now available

January 26, 2010

The first in a three-part series of training courses to help state and local governments protect records before, during, and after natural disasters and other emergencies is now available online.

The 2005 Gulf Coast hurricanes focused the attention of state archivists and records managers on how vulnerable records are and how broad an impact their loss can have on governments, communities, and individual citizens. While the effects of the hurricanes were devastating, disasters affecting records come in many guises—flooding, terrorist attack, recovery effort damage, arson, mold, and data loss.
Sound records and information management practices are fundamental to the efficient and economical operations of any government agency. When disasters strike, state and local governments with effective records and information management programs are more likely to be able to access essential records and re-establish critical business operations quickly.

The Introduction of Records and Information Management course explains the basic concepts and processes of records and information management (RIM), including: why records and information management is so important, who is responsible for records management, what are the key tools and processes used in records and information management, and how does records and information management support disaster preparedness and continuity of operations.

State, local, territorial, and tribal government employees who are responsible for creating and maintaining records of any kinds and in any format, both paper and electronic, will benefit from this course.
The course is a suggested prerequisite for the two main courses on Essential Records and Records Emergency Preparedness and Response, which are scheduled to be released later this year.
The Council of State Archivists is leading this project to develop and deliver Web- and CD-based training for state and local governments nationwide. The Intergovernmental Preparedness for Essential Records (IPER) project is made possible by a $2.6 million award from the Federal Emergency Management Agency (FEMA).

Links to the IPER training are posted on various state websites. Please select one:

http://arcweb.sos.state.or.us/CoSA_Rim_Final92109.swf (Oregon)
http://www.msa.md.gov/cosa/cosa_rim_final92109.swf (Maryland)
http://sos.georgia.gov/archives/who_are_we/rims/CoSA%20Rim%20Final92109.swf (Georgia)
http://www.maine.gov/sos/arc/records/cosa_rim_final92109.swf (Maine)
http://www.cslib.org/publicrecords/cosa/CoSARimFinal92109.swf (Connecticut)
http://www.kdla.ky.gov/recmanagement/cosa_rim_final92109.swf (Kentucky)

This page was last updated January 13, 2011.