Utah Department of Administrative Services

Division of Archives & Records Service

Records Officer Certification

New Records Officers

A records officer is defined as “the individual appointed by the chief administrative officer of each governmental entity, or the political subdivision to work with State Archives in the care, maintenance, scheduling, designation, classification, disposal, and preservation of records” (Utah Code § 63G-2-103).

If you are an official records officer for your agency, click the link above to register. After your Chief Administrative Officer approves your appointment, you will receive a link to the certification test.

If you are not the official records officer for your agency, you may still register by clicking the link above. You will receive a link to the test after submitting the registration form.



1. Log in to the Open Records Portal

2. Click Dashboard

3. Click Training

4. Click Certification

5. To start the test, click Start This Test

For detailed instructions, including screenshots, visit grama.utah.gov/aro/certification.html


If you are unable to certify via the Portal, please send us an email at recordstraining@utah.gov


Effective January 1, 2013,  “Each records officer of a governmental entity or political subdivision shall, on an annual basis, successfully complete online training and obtain certification from State Archives in accordance with 63A-12-110” (Utah Code § 63G-2-108).


Prepare for the Test

You must score a 75% or higher to pass. You may take the test as many times as needed in order to pass.