Utah Department of Administrative Services

Division of Archives & Records Service

Records Officer Certification

Effective January 1, 2013,  “Each records officer of a governmental entity or political subdivision shall, on an annual basis, successfully complete online training and obtain certification from State Archives in accordance with 63A-12-110.” (Utah Code § 63G-2-108).

A records officer is defined as “the individual appointed by the chief administrative officer of each governmental entity, or the political subdivision to work with State Archives in the care, maintenance, scheduling, designation, classification, disposal, and preservation of records” (Utah Code § 63G-2-103).

To receive a link to the training test, you must be identified in the Archives' mailing list as a records officer. To search if your name is already there, first find your agency:

Agency Name Keywords:

When you click on your agency name it will take you to a page that provides several reports for your agency, the first one being records officers: your contact information and training certification dates. If your name is not on the mailing list, you may sign up as a new records officer. Provide all of your contact information and the agency(s) for which you serve as the official records officer.

If your Chief Administrative Officer approves this appointment, you will receive an email with a link to the test.

If you are not a records officer, but are a government employee and would like to take the training test, you may also register above to receive a link to the test. You must indicate which agency you work for. Your name will be added to the Archives' mailing list as a trainee, but will not appear on the report listing records officers and their certification status.