Record Series Submission Form
State law mandates that government records be retained according to approved retention schedules.
This can be accomplished either by following approved general schedules or by obtaining approval for agency specific retention schedules. To obtain approval for agency specific schedules, the chief administrative officer must submit to the State Archivist proposed retention schedules of records for final approval by the State Records Committee (Utah Code § 63A-12-103(5)).
Government records cannot be disposed of or destroyed in contravention of a legally approved retention schedule (Utah Code § 63A-12-105). State law additionally mandates that every governmental entity report the designation (primary classification) of each record series it maintains to the State Archives (Utah Code § 63A-12-103(8)).
This submission form can be used to schedule a new record series. When the schedule has been approved it will document the existence of records, establish the length of time the records must be maintained, and authorize their disposition—either destruction or permanent transfer to the State Archives' custody. Please contact the State Archives if you have questions or need assistance in the process of scheduling records.
Edit an Existing Retention Schedule
To edit an existing retention schedule, you must first search for that schedule by its series number.
Or Describe a New Record Series