Register for Records Officer Training

I would like to attend the following training classes offered by the Utah State Archives:

Controlling and Managing Law Enforcement Records

9:00 am to noon

Law enforcement agencies handle a significant volume of sensitive records. Understanding how and when the public has access to these records is a challenge for many law enforcement agencies. In this class law enforcement officials are given guidance about the specific records they create and manage. Examples include: accident reports, 9-1-1 calls, officer logs, and inmate files. Participants will also learn about the variety of laws, including GRAMA, which govern the records created and maintained in their offices. Particular attention will be given to how these records are classified and the legal stipulations about who can access what information and when.

This class is intended for all law enforcement officials in the State of Utah and their records management personnel.

Salt Lake City Training Events

Regional Training Events

Essential Records Protection and Disaster Recovery

9:00 am to noon

What are essential records? How do I identify them? Do they apply to my office? How do I include my records in a disaster plan? This class will address these questions and more. Records are necessary for business operations before, during, and after a disaster. Understanding what essential records are, where they are located, and what records are needed to resume business operations are critical components of any disaster recovery plan. Participants of this class will identify essential records and learn how to mitigate disasters by incorporating record protection strategies as part of a continuity of operations plan.

This class is intended for all records management officers in the State of Utah and other records management personnel, who are tasked with managing their agencies’ records. IT and Risk Management personnel are encouraged to attend.

Salt Lake City Training Events

Handling Office Overload:
Basic Records Management for the 21st Century and Beyond, part I

9:00 am to noon

In this class, the Archives will provide records officers and records management personnel with a broad overview of basic records management practices and guidelines. Participants will be given an overview of Utah's Public Records Management Act, best practices for records management, how to identify relevant general schedules and records series, how to determine retention and disposition requirements, and how to transfer and retrieve records from the State Records Center.

This class is intended for all records management officers in the State of Utah and other records management personnel, who are tasked with managing their agencies' records.

Salt Lake City Training Events

Regional Training Events

Handling Office Overload:
Electronic Records Management for the 21st Century and Beyond, part II

1:00 pm to 3:00 pm

One of the biggest challenges facing records and office managers today is the complexity of issues surrounding the management of electronic records. Building on the topics covered in part 1, part 2 will focus on records management practices for electronic records. Participants will learn to identify what an electronic record is and identify best practices for naming, transferring, copying, and deleting electronic records. Additionally, students will be exposed to guidelines for implementing an agency-wide electronic recordkeeping system and standards for addressing email management. Participants will also review Utah's Uniform Electronic Transaction Act.

This class is intended for all records management officers in the State of Utah and other records management personnel, who are tasked with managing their agencies' records. IT personnel are encouraged to attend.

Salt Lake City Training Events

Regional Training Events

Providing Public Access to Government Records, part I

9:00 am to noon

All records created by Utah State agencies belong to the State of Utah and its citizens. Knowing when and how a member of the public can access government records is a core function of state agencies. In this class we will discuss Utah’s Government Records Access and Management Act (GRAMA): from what a GRAMA request is to classifying government records using Utah’s records classifications. Specifically, participants will learn what constitutes a legal GRAMA response, time limits for response, and policies for handling records requests/denials.

This class is intended for all records management officers in the State of Utah and other records management personnel, who are tasked with managing their agencies’ records.

Salt Lake City Training Events

Regional Training Events

Providing Public Access to Government Records, part II

1:00 pm to 3:00 pm

This class will briefly review what the State Records Committee is, how to bring a record's appeal before the committee, and tips for reducing the number of appeals heard by Utah’s State Records Committee. Participants will review past State Records Committee decisions.

This class is intended for all records management officers in the State of Utah and other records management personnel, who are tasked with managing their agencies’ records.

Salt Lake City Training Events

Regional Training Events

What's in Those Cabinets? Tackling the Records Inventory and Appraisal Process, part I

9:00 am to noon

This class introduces participants to the planning and implementation of a records inventory. Participants will learn how to conduct a successful records inventory and appraise records in preparation for creating and/or updating records retention schedules. We will discuss how to assess a records management plan, what a records inventory is, steps for completing the inventory process, and strategies for appraising office records.

This class is intended for all records management officers in the State of Utah and other records management personnel, who are tasked with managing their agencies' records.

Salt Lake City Training Events

What's in Those Cabinets? Tackling the Records Inventory and Appraisal Process, part II

1:00 pm to 3:00 pm

Many governmental entities have inventoried the paper records managed by their office. However, as the volume of electronic records continues to grow and more records are “born digitally” it is increasingly important for governments to understand what electronic records are being created or should be created, and develop a plan for managing them systematically. This class will provide an overview of how to conduct an electronic records inventory and the actions to take when the inventory is complete.

This class is intended for all records management officers in the State of Utah and other records management personnel, who are tasked with managing their agencies’ records. IT personnel are encouraged to attend.

Salt Lake City Training Events