Utah Department of Administrative Services

Division of Archives & Records Service

County Schedule 16 County Sheriff Records

 

Contents

 

ACCIDENT REPORTS (Item 16-1)

These files document traffic accidents investigated by the sheriff's office. The report usually includes complete information on all cars and drivers involved in the accident, accident location, damage, accident causes, date and time, accident diagram, description, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $750, or injury or death occurs (UCA 41-6a-404 (2007)), and is maintained for seven years.

Retention

Retain for 3 years and then destroy.

Suggested Primary Designation

Public:UCA 41-6-35(5) (2008).

(Approved 12/91)

 

ARREST REPORTS (Item 16-2)

These are forms used to report arrests made by the sheriff's office. They usually include complete information and description of person arrested, date, arrest time, charges, description of offense, witnesses, and name of officer(s) making arrest. Sometimes arrest and booking reports are one form.

Retention

Retain for 5 years if not part of case file, and then destroy. Arrest and booking reports on form see Jail bookings.

Suggested Primary Designation

Private.

Suggested Secondary Designation

Public:Initial Contact Report (UCA 63G-2-301 (2008))

(Approved 12/91)

 

BAIL COMMISSIONER'S RELEASE FORM (Item 16-3)

This is a form completed by the county bail commissioner indicating the payment of bail, providing for the payment and allowing for the release of prisoner. "The county executive . . . may appoint one or more responsible and discreet members of the sheriff's department . . . as a bail commissioner . . . have authority to fix and receive bail for persons arrested in the county for misdemeanors under laws of the state; or for violation of county ordinances" (UCA 17-32-1 (1995)). This form may also be considered as an agreement to appear for trial if prisoner is released on own recognizance. One copy is kept with prisoner's packet, one copy is sent to clerk of the court or pre-trial services, and one is sent to court.

Retention

Retain for 2 years and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

CASE REPORTS (Item 16-4)

These are reports of crimes and other cases investigated by the sheriff's office. They contain all information as to the "who, what, where, why and how" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a sheriff's investigation. The reports are usually filed by case number and frequently are a part of case file. It is also called Incident Report or Offense Report.

Retention

Retain for 5 years if not part of case file.

Suggested Primary Designation

Protected.

(Approved 12/91)

 

CELL CAPACITY REPORTS (Item 16-5)

These reports provide a summary of information on the jail population at specific times. They include the category of person, offense, arresting agency and they are used for jail management.

Retention

Retain for 3 years and then destroy. If not part of annual report may then be transferred to State Archives for sampling purposes.

Suggested Primary Designation

Public.

(Approved 12/91)

 

CHEMICAL ANALYSIS RECORDS (Item 16-6)

These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject, date, case number, time test taken, testing officer, instrument serial number, and test results (UCA 41-6-44.3 (1995)). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.

Retention

Retain for 3 years if not part of case file and then destroy.

Suggested Primary Designation

Private.

(Approved 12/91)

 

CIVIL PROCESS RECORDS (Item 16-7)

These records document civil papers processed and served by the Sheriff's Office. They generally include names of plaintiff(s) and defendant(s), fees paid, addresses, and type of civil paper served (subpoena, warrant, etc). The entries are filed numerically by case number and indexed by name. Sometimes a card system is used to record the service of civil papers and is called a Civil docket card. Two copies are created with one filed by defendant's name and the other by docket number. These records are traditionally know as the civil day book.

Retention

Retain for 5 years and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

COMMITMENT ORDERS (Item 16-8)

These are the orders to commit persons to the county jail. They include defendant's name, commitment order number, order date, court, offense charged, imprisonment term and/or conditions (i.e., payment of specific bail or fines), judge's signature, and date received by sheriff's office. In some counties they become part of prisoners packet.

Retention

Retain until commitment is served and the original is returned to the court and the sheriff's office records action in the criminal history file and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

COURT SUMMONS (Item 16-9)

This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time), name of person served, and reason for being served.

Retention

Retain for 2 years if not part of case file.

Suggested Primary Designation

Public.

(Approved 12/91)

 

CRIME ANALYSES FILES (Item 16-10)

These files were created to anticipate, prevent, or monitor possible criminal activity. They include crime patterns, analyses of particular crimes, crime reports, information on potential problems, and forecasts.

Retention

Retain for 2 years or until administrative need ends and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

CRIMINAL HISTORY DISSEMINATING LOG (Item 16-11)

These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR Subpart C and state regulations under UCA 53-5-214 (1995).

Retention

Retain for 1 year and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

CRIMINAL HISTORY RECORDS (Item 16-12)

These are complete histories of arrested individuals which provide complete name, alias or nickname, residence, complete physical description, date of arrest, offense committed, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individuals death or seventy-five years, an individual agency maintains one at its own discretion.

Retention

Retain for 5 years provided no further arrest or until administrative need ends and then destroy.

Suggested Primary Designation

Exempt:UCA 53-5-213 (2008).

(Approved 12/91)

 

DAILY ACTIVITY REPORT (Item 16-13)

This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date, case number, case type, but may also show officer's name, shift, vehicle number, total hours on and off duty, administrative time, and investigative time.

Retention

Retain for 2 years and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

DISPATCH LOGS (Item 16-14)

This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working, time, shift, and a summary of daily events. In some offices the record is only maintained as a computer file.

Retention

Retain for 2 years and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

DISPATCH TAPE RECORDINGS (Item 16-15)

These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.

Retention

Retain for 30 days and erase provided any questionable actions are transferred to cassette tapes.

Suggested Primary Designation

Private.

(Approved 12/91)

 

DUI (DRIVING UNDER THE INFLUENCE) REPORTS (Item 16-16)

These reports are a three-part state form used for reporting persons arrested for Driving Under the Influence of Alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within "five days after the date of arrest and service of notice" (UCA 53-3-223(5) (1995)). The report is filed by case number and by arrestee's name, and sometimes is part of the case file.

Retention

Retain for 2 years if not part of case file and then destroy.

Suggested Primary Designation

Private.

(Approved 12/91)

 

EVIDENCE DISPOSITION FORMS (Item 16-18)

These forms document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards

Retention

Retain for 5 years and then destroy.

Suggested Primary Designation

Protected.

(Approved 12/91)

 

EVIDENCE LOG (Item 16-17)

This is a log that shows the chain of possession of all evidence gathered by the sheriff's office. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.

Retention

Retain for 4 years if not part of case file.

Suggested Primary Designation

Protected.

(Approved 12/91)

 

Expunged Records (Item 16-19)

A person who has been convicted of a crime may petition the court for an order to expunge records of arrest, investigation, detention, or conviction (UCA 77-40-103) (2010). To "expunge" means to seal or otherwise restrict access to records held by the agency that relate to the petitioner's arrest, criminal investigation, detention, and conviction (UCA 77-40-102 (7))(2010). A successful petitioner is responsible for distributing the court order to all affected agencies, so the agency may seal the records. An expunged record includes the sealed records along with the court order.

Retention

Retain until record meets the same retention it had before it was expunged and then destroy.

Suggested Primary Designation

Exempt: UCA 77-40-109(6)(2010).

(Approved 01/96)

 

FELONY INVESTIGATION CASE FILES (Item 16-20)

These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officer's notes, pertinent laboratory tests, copies of booking sheets and arrest reports.

Retention

Retain for 5 years after case closed and then destroy.

Suggested Primary Designation

Protected.

(Approved 12/91)

 

FIELD INTERROGATION REPORTS (Item 16-21)

This is a limited informational report filled out by the sheriff's deputy. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle, time and place of contact, and reason for suspicion.

Retention

Retain for 1 year or until administrative need ends and then destroy.

Suggested Primary Designation

Protected.

(Approved 12/91)

 

FINGERPRINT CARDS (Item 16-22)

These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual, including fingerprint classification number, name, address, date of birth, date of arrest, signature of subject, photograph, occupation, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.

Retention

Retain until subject's confirmed death, the card is superseded, or administrative need has been met and then destroy.

Suggested Primary Designation

Protected.

(Approved 12/91)

 

FIREARM QUALIFICATION RECORDS (Item 16-25)

These files contain records for sheriffs and deputies qualifying to carry a firearm. Each sheriff and deputy must qualify twice a year. These files include type of firearms used, date, identification number, sheriff or deputies name, pass/fail score, and time span for score.

Retention

Retain for 2 years after separation or termination of employee and then destroy.

Suggested Primary Designation

Private.

(Approved 12/91)

 

FIREARMS DISPOSAL RECORDS (Item 16-23)

These files contain records of firearms that have been disposed of either through sale, trade or destruction. They include the manufacturer's name, serial number, model, caliber, disposal method, disposal date, name of business purchasing firearm, and bid number.

Retention

Permanent.

Suggested Primary Designation

Protected.

(Approved 12/91)

 

FIREARMS INVENTORY CARDS (Item 16-24)

These card files list all firearms in sheriff's department inventory. Cards contain name of manufacturer, serial number, model, caliber, to whom issued, by whom issued and date. Files also show illegal weapons that cannot be resold, and guns not serviceable which are used for training purposes.

Retention

Retain for 2 years after the disposal of firearms and then destroy.

Suggested Primary Designation

Protected.

(Approved 12/91)

 

HOMICIDE AND THEFT OF PUBLIC FUNDS CASE FILES (Item 16-26)

These case files are created as a result of a homicide complaint or investigation by the sheriff's offices. They are the central case files for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officer's notes, pertinent laboratory tests, copies of booking sheets and arrest reports.

Retention

Permanent. May be transferred to the State Archives with authority to weed.

Suggested Primary Designation

Protected.

(Approved 12/91)

 

IMPOUNDED VEHICLES REPORTS (Item 16-46)

These reports document motor vehicles impounded by the sheriff's office. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date; the make and model, year, color, identification number, tag number, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for five years. A copy of the report is usually part of a case file.

Retention

Retain for 3 years if not part of case file and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

INMATE COMMISSARY ACCOUNTS (Item 16-27)

These records provide an accounting of individual prisoners funds maintained by the jail for use of those prisoners. They usually include the prisoner's name and number, date, and deposits and withdrawals.

Retention

Retain for 3 years and then destroy.

Suggested Primary Designation

Private.

(Approved 12/91)

 

INMATE MEDICAL RECORDS (Item 16-28)

These files are the complete medical records for all prisoners. They may include all prescriptions authorized, a log for all doctor or hospital visits, inmates medical complaints, and other medical information.

Retention

Retain for 7 years provided no further bookings in county jail and then destroy.

Suggested Primary Designation

Private.

(Approved 12/91)

 

INTELLIGENCE FILES (Item 16-29)

These files are a compilation of information relating to organizations or individuals that may be involved in criminal activities or enterprises. The nature of investigation leads to the collection of much unsubstantiated information. The files include case reports, media articles, documents and other records.

Retention

Retain for 1 year or until administrative need ends and then destroy.

Suggested Primary Designation

Protected.

(Approved 12/91)

 

INTERNAL AFFAIRS SUMMARY REPORT (Item 16-31)

This is a statistical report on all internal investigations of the sheriff's deputies and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.

Retention

Permanent. May be transferred to the State Archives, if not part of annual report.

Suggested Primary Designation

Public.

(Approved 12/91)

 

INTERNAL AFFAIRS UNSUBSTANTIATED CASE FILES (Item 16-30)

These files contain records relating to the internal affairs of the sheriff's department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation, investigation, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become a part of investigative case files (misdemeanor, felony, homicide).

Retention

Retain for 2 years and then destroy.

Suggested Primary Designation

Protected.

(Approved 12/91)

 

JAIL BOOKINGS (Item 16-32)

These are records of prisoners confined in the county jail. They include the prisoner's name, alias, sheriff's office number, booking number, offense, address, arresting officer's name, date committed, term of sentence, and discharge date.

Retention

Permanent. May be transferred to the State Archives with authority to weed.

Suggested Primary Designation

Private.

(Approved 12/91)

 

JAIL DOCKET SUMMARY (Item 16-33)

This is a summary report on all jail bookings. It is used for planning purposes. It includes name, charge, address, sex, and race.

Retention

Permanent. May be transferred to the State Archives with authority to weed.

Suggested Primary Designation

Public.

(Approved 12/91)

 

JAIL LOGS (Item 16-34)

These logs document the daily accounting of all prisoner activities. They include the prisoner's name and number, date, time, activity, and reporting deputy's name.

Retention

Retain for 2 years and then destroy.

Suggested Primary Designation

Private.

(Approved 12/91)

 

JAIL VISITORS LIST (Item 16-35)

These are a daily lists of all visitors to county jail facilities. They include the date, time, visitors names, and name of inmate visited.

Retention

Retain for 2 years and then destroy.

Suggested Primary Designation

Private.

(Approved 12/91)

 

MASTER NAME INDEX (Item 16-36)

This is an alphabetical index of names which contain information on each individual having been interrogated, arrested, or named as suspect or accomplice in a crime, and the names of victims, complainants and witnesses to sheriff's incidents. It includes information on arrested persons (cross referenced by aliases), complainants, witnesses, and victims (providing name, address, date of birth, race, and sex), incident date, incident type, names of persons and businesses in contact with the sheriff departments, notice of content, and report of recorded event.

Retention

Retain until obsolete, superseded, or administrative value ends and then destroy.

Suggested Primary Designation

Private.

(Approved 12/91)

 

MISDEMEANOR CASE FILES (Item 16-37)

These case files are created as a result of a misdemeanor complaints and investigations by the sheriff's department. They are the central case files for all cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, warrant copies, photographs, correspondence, court orders, court dispositions, pertinent laboratory tests, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files).

Retention

Retain for 3 years after case closed and then destroy.

Suggested Primary Designation

Protected.

(Approved 12/91)

 

MUG SHOTS (Item 16-38)

These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.

Retention

Retain until confirmed death of subject or 75 years and then transfer to Archives with authority to weed.

Suggested Primary Designation

Public.

(Approved 03/92)

 

NATIONAL CRIME INFORMATION CENTER (NCIC) RECORDS (Item 16-39)

These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report, stolen or missing guns report, and wanted persons or missing juveniles report.

Retention

Retain for 1 year if not part of case file and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

PAWN SHOP RECEIPTS (Item 16-40)

These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name, type of merchandise, serial number, and description of item.

Retention

Retain for 1 year and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

QUESTIONABLE CASES DISPATCH RECORDINGS (Item 16-56)

These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing phone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.

Retention

Retain for 2 years after resolution of case and then destroy.

Suggested Primary Designation

Public.

(Approved 06/92)

 

RECEIVED PROPERTY RECORDS (Item 16-41)

These are a "proper record" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (1995). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.

Retention

Retain for 3 years after return or disposal of property and then destroy.

Suggested Primary Designation

Private.

(Approved 12/91)

 

RELEASE ORDERS (Item 16-57)

These are the orders for the release of persons committed to the county jail. They include the defendant's name, order date, court, any conditions for release (i.e., date and time of release), and judge's signature. In some counties they become part of prisoner's packet.

Retention

Retain until release is served, the original is returned to the court, and the sheriff's office records action in the criminal history file and then destroy.

Suggested Primary Designation

Public.

(Approved 01/96)

 

RETURNED PROPERTY RECEIPTS (Item 16-42)

These receipts document the return of property in the custody of the sheriff's department to property owners in accordance with UCA 77-24-3 (1995). They usually include the date, owner's name and address, description of property being returned, and signatures of owner and authorized sheriff's department personnel. "The receipt shall be retained as a permanent in the files of the agency involved or the court where the case is finally resolved." (UCA 77-24-3 (1995)).

Retention

Permanent. (UCA 77-24-3 (1995)).

Suggested Primary Designation

Private.

(Approved 12/91)

 

ROBBERY BULLETIN RECORDS (Item 16-43)

These files contain information to distributed to other law enforcement agencies concerning robberies. The form includes date, time, case number, suspect vehicle, suspect's description, victim's name and location, type of weapon used, amount and description of loss, facts of case summary, and investigating officer's name.

Retention

Retain for 4 years or until robbery is solved and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

SEX OFFENDER FILES (Item 16-44)

These are files maintained by a department on sex offenders living within its jurisdiction. "All sex offenders not in the custody of the [department of corrections] . . . upon release from confinement, be registered with the department by the sheriff of the county in which the offender is confined" (UCA 77-27-21.5(6) (1995)).

Retention

Retain for 10 years or until person moves from jurisdiction and then destroy.

Suggested Primary Designation

Exempt:UCA 77-27-21.5(12) (2008).

(Approved 12/91)

 

SHERIFF SALES DOCKET (Item 16-45)

These are a record of all sales ordered in foreclosures and partition proceedings. The records are held for six months until deed is delivered. The order of execution and levy are returned to court, and the deed is delivered to purchaser. The docket book is used to record transactions and includes date of order, litigants, attorneys, case titles, judgment, interest rate, appraisement amount, date of sale, advertised description of property to be sold, date and amount, and to whom sold.

Retention

Retain for 5 years if recorded with county recorder; permanent, if not recorded with county recorder.

Suggested Primary Designation

Public.

(Approved 12/91)

 

STOLEN/RECOVERED PROPERTY LISTS (Item 16-47)

These are lists of all recovered stolen property including description of property value, and serial number. This is usually a part of the original incident report.

Retention

Retain until lists become obsolete or administrative need ends, or if on state computer system, until expunged from system and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

TELETYPES (Item 16-48)

These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes, lost property, wanted suspects, arrests, missing persons, runaways, etc.

Retention

Retain for 1 year or until obsolete, administrative need ends, or until expunged from system, whichever comes first and then destroy.

Suggested Primary Designation

Protected.

(Approved 12/91)

 

TRAFFIC CITATIONS (Item 16-49)

This is a copy of a citation issued by the sheriffs' deputies to drivers violating motor vehicle and traffic laws. It usually includes date, time, location of violation, vehicle's license number, violation code, deputies' name, and signature of person receiving citation.

Retention

Retain for 2 years and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

UNCLAIMED PROPERTY FILES (Item 16-50)

These files document the disposition of unclaimed property held by the sheriffs' department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (1995). The report includes the name of property's owner if known and last known address, description of property including any identification numbers, and the verification of the person completing form to the report's accuracy.

Retention

Retain for 10 years and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

UNIFORM CRIME REPORT FILES (Item 16-51)

These files contain copies of a monthly statistical report of all offenses known to the sheriffs' offices. They are separated into categories of crime (homicide, rape, robbery, assault, burglary, larceny, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.

Retention

Retain until administrative need ends and then destroy.

Suggested Primary Designation

Public:UCA 53-5-208 (2008).

(Approved 12/91)

 

WARRANT LOG (Item 16-53)

These are court authorization for the sheriff to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served, name of person served, and purpose. Log is usually arranged chronologically.

Retention

Retain for 1 year after warrant is served and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)

 

WARRANT WORKSHEETS (Item 16-52)

These are worksheets used to collect all information necessary for use in the processing and serving of warrants by the sheriff's office. They usually include addresses, phone numbers, copies of return showing when warrant was served, any computer searches (e.g., motor vehicle), and investigation notes.

Retention

Retain for 3 years and then destroy.

Suggested Primary Designation

Private.

(Approved 12/91)

 

WARRANTS (Item 16-54)

These are documents issued by a court directing a person to be taken into custody to answer charge(s) filed. Only active warrants are kept on file. The original is returned to the court with return of service showing when and by whom warrant served.

Retention

Retain until warrant served or canceled and then destroy.

Suggested Primary Designation

Public:UCA 63G-2-301(2)(m) and UCA 63G-2-301(2)(n) (2008).

(Approved 12/91)

 

WRECKER SERVICE RECORDS (Item 16-55)

These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service, phone number, address dispatched to, date, time, and identification number of person making call.

Retention

Retain for 1 year and then destroy.

Suggested Primary Designation

Public.

(Approved 12/91)