Utah Department of Administrative Services

Division of Archives & Records Service

County Schedule 2 Bonds and Bonding Records

 

BOND ANTICIPATION NOTES (Item 2-1)

These are notes used by counties pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the county, "the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the county" (UCA 11-14-19.5 (1995)).in "the manner and subject to conditions of the Utah Municipal Bond Act" (UCA 17-4-4 (1995)).

RETENTION

Retain for 1 year after being redeemed and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 06/91)

BOND ISSUE FILES (Item 2-2)

These files document the implementation of significant county bonds (i.e., revenue or special bonds), but not general obligation bonds. These files includes authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of county indebtedness.

RETENTION

Permanent. May be transferred to the State Archives.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 06/91)

BOND REDEMPTION AND DESTRUCTION CERTIFICATES (Item 2-3)

These are certificates sent to the county by the paying agent which track pay and destruction of bond coupons.

RETENTION

Retain for 3 years after expiration of bonds and then file in Bond issue files.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 06/91)

BOND REDEMPTION REGISTERS (Item 2-4)

These are registers used to record the redemption of coupons for county bonds.

RETENTION

Retain for 3 years after redemption of coupon and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 06/91)

BOND REGISTRATION FILES (Item 2-5)

These are the issuing agent's copies of bond registration stubs.

RETENTION

Retain for 2 years and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 06/91)

BONDS, NOTES AND COUPONS PAID FILES (Item 2-6)

These are the actual bonds and coupons redeemed throughout the lifetime of the bond.

RETENTION

Retain for 1 year after being redeemed and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 06/91)

GENERAL OBLIGATION BONDS (Item 2-7)

These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the county for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the county legislative body (UCA 17-17-1 (1995)).

RETENTION

Retain for 1 year after being paid or cancelled and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 06/91)

REVENUE BONDS (Item 2-8)

These bonds are issued by the county commission payable solely from revenues attributable to the extension and improvements to revenue producing facilities (UCA 17-12-1 (1995)).

RETENTION

Retain for 1 year after being paid or cancelled and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 06/91)