Utah Department of Administrative Services

Division of Archives & Records Service

County Schedule 26 Mosquito Abatement Records

 

 

AERIAL SPRAY REPORTS (Item 26-1)

These reports document the acreage sprayed by air, the amount of chemical used to spray, and the cost of air time and materials used. This report includes pounds used per acre, date and time, area maps, plane rate, pilot, application cost, total cost, invoice number, and operator.

Retention

Permanent.

Suggested Primary Designation

Public.

(Approved 01/96)

 

BITE COUNT REPORTS (Item 26-2)

These are reports used by the field director to determine if mosquitoes in a specific area are creating a problem for the public. This report includes date, time, area, species and number, total count, hour of the day, temperature, wind condition, and collector.

Retention

Retain for 3 years and then destroy.

Suggested Primary Designation

Public.

(Approved 01/96)

 

BLACK FLY STATISTICAL RECORDS (Item 26-3)

These records are used to verify the occurrence of respective black fly species as collected in the larvae stage by field technicians. They include collection date, collection locations, and developmental state of the black fly at each collection point.

Retention

Retain for 5 years and then destroy.

Suggested Primary Designation

Public.

(Approved 01/96)

 

ENCEPHALITIS SURVEILLANCE REPORTS (Item 26-4)

These are blood samples and test reports submitted to the State Health Department to verify the occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of each county and blood is drawn periodically from these birds. These test are conducted by the mosquito abatement departments and sent to the state health department for verification. This report includes test type, flock, draw number, draw date, report date, and bird number.

Retention

Retain for 5 years and then destroy.

Suggested Primary Designation

Public.

(Approved 01/96)

 

FIELD TECHNICIANS DAILY REPORTS (Item 26-5)

These are reports on mosquito breeding sources and daily work performed by the field technician. These reports include copies of topographic maps and other data collected by field technicians.

Retention

Retain for 2 years and then destroy (Utah Administrative Code, R68-7-8(B)(4)(e)_(1993).

Suggested Primary Designation

Public.

(Approved 01/96)

 

FIELD/OPERATIONAL DATA MAPS (Item 26-6)

These maps show mosquito breeding sources. They are used for reference and to determine locations for field technicians. The maps are duplicate copies of specific mapped areas of the county. These maps are updated yearly. They includes maps showing marked areas depicting all known mosquito breeding sources within the geographic areas.

Retention

Retain for 2 years and then destroy.

Suggested Primary Designation

Public.

(Approved 01/96)

 

FISH REQUEST AND PLANTING RECORDS (Item 26-7)

These records are used to document the planting of fish or mosquito fish each year, and to determine if replanting is necessary. Fish are planted in small or ornamental ponds around the district to consume the mosquito larva. These records include date, area, address and telephone number of person requesting fish, size of pond, condition, number of fish planted, hour of day, and operator.

Retention

Retain for 2 years and then destroy (Utah Administrative Code, R68-7-8(B)(4)(e)_ (1993).

Suggested Primary Designation

Public.

(Approved 01/96)

 

GRASSHOPPER STATISTICAL RECORDS (Item 26-8)

These records are used to verify the population of grasshoppers at a specific location. If large numbers of grasshoppers are found when the test is made, the district will spray. These records includes inspection data, location information, development stage of the grasshoppers, amount and type of spray used in the area.

Retention

Retain for 2 years and then destroy (Utah Administrative Code, R68-7-8(B)(4)(e)_ (1993).

Suggested Primary Designation

Public.

(Approved 01/96)

 

HAZARDOUS WASTE DISPOSAL REPORTS (Item 26-9)

These reports document the disposal of empty chemical containers at the county landfill. These reports includes the Environmental Protection Agency identification numbers, name, address, phone number of the district, date shipped, Department of Transportation shipping description, hazard class, quantity, units, container type, immediate response information, special handling instructions, drivers signature, and dates.

Retention

Retain for 3 years and then destroy.

Suggested Primary Designation

Public.

(Approved 01/96)

 

LARVAE COUNT REPORTS (Item 26-10)

These reports verify mosquito larvae quantities and types in specific areas. The field director and the inspectors use the report to identify mosquitoes, to determine whether they will be harmful, and for future follow up. This report includes date, section, area, species, amounts per dip, inspector's name, temperature, and operator.

Retention

Retain for 15 years and then destroy.

Suggested Primary Designation

Public.

(Approved 01/96)

 

LIGHT TRAP REPORT (Item 26-11)

These reports document the number of mosquitoes that are trapped each night in light traps. This information is used to determine spraying success and whether spraying should be repeated. The reports include date and time, location, truck number, trap number, date, weather conditions, and number of mosquitoes trapped.

Retention

Retain for 2 years and then destroy.

Suggested Primary Designation

Public.

(Approved 01/96)

 

MOSQUITO CONTROL REQUESTS (Item 26-12)

These records document requests or complaints made by citizens for mosquito/vector control services. If complaints are justifiable, adequate spraying is provided. These records includes name, address and telephone number of citizen making complaint, and service requested or type of complaint.

Retention

Retain for 2 years and then destroy (Utah Administrative Code, R68-7-8(B)(4)(e) (1993).

Suggested Primary Designation

Public.

(Approved 01/96)

 

NON-COMMERCIAL PESTICIDE APPLICATOR LICENCES (Item 26-13)

These licenses are issued by the State Department of Agriculture to county employees who spray for mosquitoes. These licenses must be renewed annually and be posted conspicuously in the department office. They include year license issued, license number, license type, categories, employee name, agency address, date renewed, and agriculture commissioner's signature.

Retention

Retain for 1 year after expiration of license and then destroy.

Suggested Primary Designation

Public.

(Approved 01/96)