Utah Department of Administrative Services

Division of Archives & Records Service

County Schedule 31 Solid Waste Records

 

 

ASBESTOS WASTE RECORDS (Item 31-1)

This report form is completed when asbestos is dumped at the landfill. Includes information on generator, work site name, address, owner's name, telephone number; operator's name and address; operator's phone number; waste disposal site name, mailing address and physical site location, and phone number; name and address of responsible agency; description of materials; containers (number, type); total quantity; special handling instructions and additional information; operator's certification (name, title, signature, and date); transporter's name and title; signature, date, address, and phone; disposal site; indication of any discrepancy certificates for asbestos; and name, title, and signature of person completing form, and date completed.

Retention

Permanent.

Suggested Primary Designation

Public.

(Approved 11/95)

 

COMPLIANCE ORDERS (Item 31-2)

These orders are issued by the State Department of Environmental Health for violations of hazardous and solid waste regulations to bring landfill into compliance with the law. The orders include the name and address of the facility being cited, the order number, a description of the violations for which the company is being cited, the date of inspection that uncovered the violations, the date the notice of violation was issued, the steps the company is being required to take to correct the violations, the date on which the action(s) are to be completed, and the consequences of the failure to comply with the order.

Retention

Retain for 2 years after complying with regulations and all litigation resolved and then destroy.

Suggested Primary Designation

Public.

(Approved 11/95)

 

DAILY LANDFILL INSPECTION REPORTS (Item 31-3)

This report is to be completed no less than quarterly by all landfill operators (Utah Administrative Code, R315-302-2(5)(a) (1995)). This inspection is completed to prevent malfunctions and deterioration, operation errors, and discharges which may cause or lead to the release of wastes to the environment or a threat to human health. It includes date, time, inspector's name; list of various items to inspect (e.g., daily cover, litter, public access, equipment, fencing, etc.) and inspector's signature.

Retention

Retain for 3 years and then destroy.

Suggested Primary Designation

Public.

(Approved 11/95)

 

DAILY MASTER TRANSACTION REPORT (Item 31-4)

This daily report lists all transactions at the landfill. It includes date, beginning time, account number, truck number, gross weight, tare weight, net weight, load cost, health cost, city fee, county fee, fee grand total, material code, amount tendered, and paid type.

Retention

Permanent. (Utah Administrative Code, R315-302.3(a) (1995)).

Suggested Primary Designation

Public.

(Approved 11/95)

 

DISPOSAL TICKETS (Item 31-5)

These receipts are issued to persons paying fees for disposing materials at the landfill. They include date, time, transaction number, ticket number, hauler's name, truck number, code/type of material disposed, gross weight, tare weight, net weight, fees charged, amount tendered, and change provided.

Retention

Retain for 3 years and then destroy.

Suggested Primary Designation

Public.

(Approved 11/95)

 

GAS MONITORING REPORT (Item 31-6)

This is a quarterly report of gas emissions from the landfill in accordance Utah Administrative Code, R315-302.2(3)(a)(iv) (1995). Includes inspector's name, date, monitoring levels at various locations of landfill, comments and signature of inspector.

Retention

Permanent.

Suggested Primary Designation

Public.

(Approved 11/95)

 

GROUNDWATER MONITORING REPORT (Item 31-7)

This is a report completed according to the groundwater monitoring schedule contained in the landfill permit. Includes samplers name, date samples were taken, well locations, quality control and chain of custody documents, analytical results, statistical analysis results, comments and signature.

Retention

Permanent.

Suggested Primary Designation

Public.

(Approved 11/95)

 

INSPECTION NOTIFICATION REPORT (Item 31-8)

This inspection report notifies landfill whether material was incorrectly rejected or hauler incorrectly charged. It is used to correct errors and to improve operating procedures. It includes date and time, inspector's name, location, hauler, license/truck number, transaction number, vehicle, material, contact phone number, whether an adjustment is to be made, tip fee, pictures (y/n), and any relevant comments.

Retention

Retain for 3 years and then destroy.

Suggested Primary Designation

Public.

(Approved 11/95)

 

LOAD INSPECTION REPORT (Item 31-9)

This is report on random inspections of loads of waste entering the landfill. The inspections are conducted according to a frequency contained in the permit to prevent the disposal of hazardous or PCB containing wastes in accordance with Utah Administrative Code, R315-303-5(7)(b) (1995). It includes the date, time, inspector's name, location, hauler, license number, time/transaction number; vehicle and material dumped. If hazardous or PCB containing wastes are detected, the report also includes action taken.

Retention

Retain for 3 years and then destroy.

Suggested Primary Designation

Public.

(Approved 11/95)

 

MASTER AUDIT TRAIL REPORT (Item 31-10)

This report lists all changes made to the daily report on fees collected or material dumped. It is used to correct errors. It includes date, ticket number, change code, and change description.

Retention

Retain for 3 years and then destroy.

Suggested Primary Designation

Public.

(Approved 11/95)

 

OPERATIONAL PLAN (Item 31-11)

This plan describes the facility's designers operational concept and actual operation in accordance with Utah Administrative Code, R315-302.2 (1995). The county is required to develop, maintain, and abide by the plan approved by the Board's Executive Secretary. The plan is required to include an intended schedule of construction, description of on-site solid waste handling procedures during the active life of the facility; contingency plans for other releases; description of maintenance of installed equipment include lechate, and gas collection systems and ground water monitoring systems; procedures for excluding the receipt of hazardous waste or waste containing PCBs; a plan for alternative waste handling systems; closure and post-closure plans; cost estimates and financial assurance; general training and safety plan for site operators. The plan is also to include documentation of any demonstration made with respect to any location standard or exemption; any design documentation for the placement or recirculation of leachate or gas condensate into the landfill; information demonstrating compliance with class II landfill requirements; and any other information pertaining to operation, maintenance, monitoring, or inspections as may be required by the executive secretary or the permit (Utah Administrative Code, R315-302-2(3)(b) (1995).

Retention

Permanent. (Utah Administrative Code, R315-302-2(2) (1995) May be transferred to the State Archives 5 years after closure.

Suggested Primary Designation

Public.

SUGGESTED SECONDARY DESIGNATIO

 

PLAN AND MAPS (Item 31-12)

These are as-built engineering plans and topographical maps of solid waste facilities and landfills. They include the dimensions of the landfill or facility, specifications, borehole information, and site location.

Retention

Permanent.

Suggested Primary Designation

Public.

(Approved 11/95)