Utah Department of Administrative Services

Division of Archives & Records Service

School District Schedule 16 Special Education Records


Special Education Records (Item 16-1)

For records related to this schedule, please also see Enrollment and Registration (SD 17-27) or Performance and Testing (SD 17-29).

These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move, refuse services, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs), inspection logs, evaluation and re-evaluation forms, parental approval forms, test protocols, parent surveys and information, third party information, placement documents, refusal of services forms, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).


Retain for 3 years after graduation or services end and then destroy.

Suggested Primary Designation


(Approved 12/08)