Utah Department of Administrative Services

Division of Archives & Records Service

State Agency Schedule 12 Printing Records

 

CONTROL FILES (Item 12-1)

Control registers pertaining to requisitions and work orders for printing, binding and duplicating services.

RETENTION

Record copy: Retain for 3 years and then destroy.

Duplicate copies: Retain for 1 year and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 07/90)

PRINTING PROJECT FILES (Item 12-3)

Job or project records containing papers and data pertaining to planning and execution of printing, binding, duplication, and distribution jobs.

RETENTION

Record copy:

Duplicate copies: Retain for 1 year after completion of job and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 07/90)

PRINTING REPORT FILES (Item 12-4)

Reports to the Legislature regarding operation of printing and inventories of printing, binding and related equipment in printing or in storage.

RETENTION

Record copy: Retain for 5 years and then destroy.

Duplicate copies: Retain for 1 year and then destroy.

(Approved 07/90)