Series 5026

Utah County (Utah). County Clerk Incorporation case files, 1872-1961.

54 microfilm reels

These records are housed in the Utah State Archives' permanent storage room.

Historical Note

See history of the records' creator.

Summary of Records

Incorporation Case Files from Utah County contain at a minimum the original articles of incorporation and any subsequent amendments to corporations.

Scope and Content

Incorporation case files contain at a minimum the original articles of incorporation and any subsequent amendments to foreign and domestic corporations. Some files also contain notices to pay licensing fees and taxes, oaths of office for corporate officers, annual reports, correspondence, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file was generated when companies incorporated within Utah County and serve as evidence of "due incorporation of the corporation" [UCA 16-2]. This series ended in 1961 when registration of corporations was transferred to state government and the Division of Corporations was created.
Articles of incorporation constitute a contract between the state and corporation, between corporation and stockholders, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence, the length of the corporation's duration,the pursuit of business agreed upon, amount of stock each shareholder receives, description of stock classes, number and kind of corporate officers, and the number of directors necessary to transact corporate business.

Research Note

Due to what appears to be a clerical error, case numbers 2348-2447 were skipped. Occasional individual files also are missing.
Due to the location of multiple filing offices (i.e., County Clerk, Secretary of State, and foreign locations), lost documents, and numerous additions to the case files (i.e. oaths of office, amendments, reinstatements, dissolutions), over time the chronological filing date of the series has become inconsistent. The number sequence of the case files, however, has been maintained. Researchers should consult the index to ensure finding all related records since companies may have more than one case file.

Arrangement

Numerical by case number, thereunder by date filed

Additional Forms

This series is available on microfilm.

Access Restrictions

This series is classified as Public.

Use Restrictions

These records are available for reproduction and use.

Preferred Citation

Cite the Utah State Archives and Records Service, the creating agency name, the series title, and the series number.

Acquisition Information

These records were acquired from the creating agency through established retention schedules.

Processing Information

The case files from 1872 through 1899 were flattened, filed in acid free folders, and stored in acid free boxes for permanent storage. Because numbers were not assigned strictly chronologically, some lower numbered cases filed after 1900 are also included. Incorporation Case Files were first scheduled as permanent records in 1978 with permission to microfilm and destroy those records produced after 1899 granted by the State Archivist, Jeff Johnson, January 3, 1995. The entire series was archivally processed by Kenneth R. Williams and Val E. Wilson in February 1995. An alphabetical index was created by David Clark in February 1997. The series was microfilmed and updated in 2000-2001. Retakes may appear at the end or beginning of the reel, and continued filming may be labeled as "retakes."

Other Finding Aids

Indexes: An electronic index is available. View index.

Related Material

Incorporation case files from the Department of Commerce. Division of Corporations and Commercial Code,
, includes these and current incorporations from Utah County.

Container List

ReelBoxDateDescription
111872-18761-33
211878-188334-57
221886-189358-68
321885-189969-105
421890-106-111
431891-112-134
531891-1896135-167
541896-1895168-180
641902-1909181-229
741899-230-243
ReelDateDescription
71899-1901244-260
81901-1902261-285
91902-1904286-319
101904-1905320-356
111905-1906357-397
121906-1907398-434
131907435-471
141907-1908472-513
151908-1909514-554
161909555-597
171910-1911598-642
181911643-672
191912-1913673-710
201913-1914711-758
211914-1915759-803
221915-1916804-842
231916-1917843-878
241917-1919879-922
251919-1920923-964
261920-1922965-1011
271922-19241012-1060
2819241061-1116
291924-19261117-1165A
301926-19281166-1209
311928-19301210-1256
321930-19321257-1302
331932-19351303-1359
341935-19371360-1407
351937-19401408-1460
361940-19431461-1504
371943-19461505-1558
381946-19471559-1614
391947-19481615-1660
401949-19501661-1717
411950-19511718-1772
421951-19531773-1831
431953-19541832-1884
441954-19551885-1937
4519551938-1991
461955-19561992-2038
471956-19572039-2093
481957-19582094-2151
491958-19592152-2209
5019592210-2265
511959-19602266-2323
521960-19612324-2469
5319612470-2527
5419612528-2537