Utah Department of Administrative Services

Division of Archives & Records Service

Archives News, February 2009

Archives Month observed by Utah State Archives

The 2008 Archives Month schedule included five activities and an exhibit of Capitol artifacts. Three research classes for the public were held (October 1, 15, and 29). Between the weeks when the public research classes were held, the Archives hosted the Conference of Inter-Mountain Archivists Utah fall caucus (October 8) and regional repository training (October 22). The complete class schedule follows.

• October 1: “United States Naturalization Records,” presented by Danielle L. Batson, MLS, AG (Family History Library)
• October 8: Conference of Inter-Mountain Archivists fall Utah Caucus
• October 15: "Preserving Photographs," presented by Susan Whetstone, curator (Utah State Historical Society)
• October 22: Regional Repositories Training
“Basics of Archives” training, presented by Rosemary Cundiff and Janell Tuttle (Utah State Archives and Records Service)
“How to Evaluate and Build a Digital Collection,” presented by Jamie J. Weeks (Assistant to the University Librarian, Weber State University Stewart Library)
• October 29: "Wake the Dead," family history research class, presented by Alan Barnett (Utah State Archives) and Doug Misner (Utah State History)

An exhibit of Capitol artifacts was on display in the lobby of the State Archives Building throughout October. Artifacts include a dome light, original furnishings (roll top desk #38 used in the House of Representatives, table, chair, lamp shade, beehive stanchions), a cake in the shape of the capitol created by student chefs in 1990, design submission entry drawings, program of competition booklets, a facsimile of a painting of the members of the Capitol Commission, historic photographs (showing construction, the final stone, and the building through the years, the check from the estate of E. H. Harriman to pay for the capitol, Richard K. Kletting, architect, and E.H. Harriman), a ledger entitled “Record of Inheritance Tax” showing Harriman’s estate, a piece of granite, and commemorative items featuring the capitol (plates, a mug, 2002 Olympic Winter Games souvenir pins, and a 2003 Christmas ornament).

Finding Aids available online

All of the Utah State Archives’ finding aids are available dynamically from our database through our website, and will print as HTML or XML. This allows the public access to up-to-the-minute updates on holdings. To search, go to our search page at http://archives.utah.gov/search.html and choose the “Search by Agency Name” option. Type any keyword found in an agency name, and a list of agencies will be given. Select an agency, and links to several reports will be provided, including retention schedules, microfilm holdings, and series inventories. Sometime in the future the database will support more type of searches in addition to agency name. Also, all of the finding aids are available through our digital collections, where they are fully searchable.

Utah State Archives staff news

Two Archives staff members, Tiffany O'Sheal and Susan Mumford, prepared for and took the exam to become members of the Academy of Certified Archivists. They both passed the exam and were accepted into the Academy as certified archivists in September 2008. Susan joined the Archives as a records analyst in July 2006. Tiffany was hired in January 2008 to administer the Utah Public Notice Website.

The Academy of Certified Archivists is an independent, non-profit organization founded in 1989. Members must demonstrate a mastery of a defined body of knowledge and skills. The Academy strives to identify and promote understanding of archival goals, ethics and standards. Members are certified for a five-year period and are expected to continue to develop their skills and professional commitment. For more information, see www.certifiedarchivists.org.

Staci Bates Milillo resigned from the Archives in February 2009 to be a stay-at-home mother. Staci was hired as a records analyst in February 2001 and has supervised the section since 2006.