Utah Department of Administrative Services

Division of Archives & Records Service

Archives News, November 2009

Oral history workshops offered

The Utah Historical Records Advisory Board (USHRAB) is sponsoring a series of workshops around the state to provide an Introduction to Oral History. The free, four-hour training covers such areas as why we collect oral history, the interview process, interview do’s and don’ts, and transcribing interviews. Fall sessions have been held at the Utah State Archives, September 17; Weber State University, October 16; and Utah Valley University, October 29. Additional sessions will be scheduled in the spring.

Public Meeting Notice Website, Developer Win 2009 Digital Awards

The Utah Public Meeting Notice Website and NICUSA, Inc. (parent company of Utah Interactive, the site developer) have been selected as 2009 award winners by the Center for Digital Government.

The Digital Government Achievement Awards (DGAA), which recognize outstanding agency and department websites and projects at the application and infrastructure level, selected the Utah Public Meeting Notice Website as a winner in the government-to-government category. Award winners were announced September 1. They were honored in Hollywood, California, September 18 at an awards dinner.

NICUSA, Inc. received a Best Fit Integrator Recognition Award in August. The award recognizes private sector companies who work closely with government to tailor solutions to suit the unique needs of government.
The year-old Utah Public Meeting Notice Website, which is administered by the Division of Archives and Records Service, provides greater accessibility to public meeting information, which encourages greater participation by the public. The information makes it possible for citizens to get their voices heard by knowing where and when meetings are being held with current topics of discussion.

Amendments to the Open and Public Meetings Act passed by the Utah State Legislature in 2007, require state agencies, schools, and most local government public bodies in Utah (with few exceptions) to publish their public meeting notices on the new Utah Public Meeting Notice website, http://pmn.utah.gov. The site became operational in 2008.

Cathliea Robinett, executive director of the California-based Center for Digital Government, announced the winners. Nominations were made last spring. The Center for Digital Government is a national research and advisory institute on information technology policies and best practices in state and local government.

Utah State Archives staff news

The Department of Administrative Services recognized five employees from the Division of Archives by presenting the newly institute “Team of the Year” award to Brian Carpenter, Darrel Pierce, Nathan Gardner, Melody Yearsley, and Darrel Housley at the annual employee recognition event in September. The group willingly worked on a three-month project to transfer 120,000 rolls of microfilm from a private, off-site storage facility to the repository in the State Archives building.

Jeffrey Ogden Johnson, who spent nearly 18 years working with the division and served as state archivist from June 1988 to May 2002, received the Dr. Everett L. Cooley Distinguished Archival Career Award presented by the Utah Manuscripts Committee at the Conference of Inter-Mountain Archivists fall caucus on September 30. Johnson’s 40-year archival career came to a close September 10 when he retired from the Church History Library of The Church of Jesus Christ of Latter-day Saints. In 1994, Johnson instituted the annual Archives Week (now Archives Month) commemoration in Utah.

Utah Archives Month successful

Weekly Utah Archives Month programs at the Utah State Archives were well received during October. The Archives hosted four well-publicized lectures which featured community and family history topics, including: the State Mental Hospital, Salt Lake City’s East Bench, development of the Sugar House neighborhood (which grew up around the former territorial/state prison), and sources and resources available at the Research Center. Average attendance was 35 per session.