Series-Specific Retention Schedule
- Record Series Title
- In a few words, identify what the records are. The title should identify the records in clear language and as precisely and briefly as possible.
- Variant Title
- Any acronyms or nicknames used in-house to identify these records should be noted here.
- Date Ranges
- Dates to be included here are the year the records began being created, and if applicable, the year the records ceased to be created. When records are still being created, use only the beginning date (example: 1999-)
- The dominant organizational system by which the records are arranged can also include a secondary arrangement, such as chronological by year, and thereunder alphabetical within each year.
- Schedule Type
- Indicate whether the general schedule is the state general schedule, the county, school district, or municipal general schedule, or if it is a general schedule created by an entity for its subunits.
- Schedule Number and Item Number:
- Each general schedule is divided topically and sections are assigned a number--this is the schedule number. Items within each section are numbered--this is the item number.
- Disposition means what happens to records when they have met retention and are no longer needed to fulfill the administrative, fiscal, or legal needs of the governmental entity. The disposition of most records is destruction, but for records that have historical or permanent value which is beyond the administrative needs of government, the disposition will be to transfer the records to the State Archives.
Page Last Updated January 20, 2017 .