Utah Department of Administrative Services

Division of Archives & Records Service

Municipal Schedule 8 Payroll Records

 

 

***Administrative Payroll Reports (MUN 8-1) UPDATED

Please refer to the state schedule for Payroll Post Processing Records, SG 10-31.

 

Budget Authorization Reference Files (MUN 8-2)

These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.

Retention

Retain until superseded and then destroy.

Suggested Primary Designation

Private.

Suggested Secondary Designation

Public:Utah Code 63G-2-301(1)(b) (2008)

(Approved 03/1989)

 

***Deductions and Other Earnings Registers (MUN 8-3) UPDATED

Please refer to the State schedule for Payroll Processing Records, SG 10-30.

 

***Employee Earnings History Files (MUN 8-4) UPDATED

Please refer to the state schedule for Employee Wage History Records, SG 10-32.

 

***Flextime Attendance Records (MUN 8-17) UPDATED

Please refer to the State schedule for Timekeeping Records, SG 10-29.

 

***Garnishment Records (MUN 8-5) UPDATED

Please refer to the State schedule for Payroll Processing Records, SG 10-30.

 

***Income Tax Exemptions and Withholding Files (MUN 8-6) UPDATED

Please refer to the State schedule for Payroll Processing Records, SG 10-30.

 

***Individual Authorized Allotments Files (MUN 8-7) UPDATED

Please refer to the State schedule for Payroll Processing Records, SG 10-30.

 

***Insurance Deduction Files (MUN 8-8) UPDATED

Please refer to the State schedule for Payroll Processing Records, SG 10-30.

 

***Leave Adjustment Reports (MUN 8-18) UPDATED

Please refer to the State schedule for Timekeeping Records, SG 10-29.

 

***Leave Application Files (MUN 8-9) UPDATED

Please refer to the State schedule for Timekeeping Records, SG 10-29.

 

***Leave Data Files (MUN 8-10) UPDATED

Please refer to the State schedule for Timekeeping Records, SG 10-29.

 

***Payroll Files (MUN 8-11) UPDATED

Please refer to the State schedule for Timekeeping Records, SG 10-29, Payroll Processing Records, SG 10-30, or Employee Wage History Records, SG 10-32.

 

***Payroll Register (MUN 8-12) UPDATED

Please refer to the state schedule for Employee Wage History Records, SG 10-32.

 

***Retirement Benefits Assistance Files (MUN 8-19) UPDATED

Please refer to the State schedule for Timekeeping Records, SG 10-29.

 

***Retirement Files (MUN 8-13) UPDATED

Please refer to the State schedule for Payroll Processing Records, SG 10-30.

 

***Savings Bond Purchase Records (MUN 8-20) UPDATED

Please refer to the State schedule for Payroll Processing Records, SG 10-30.

 

***Savings Bond Purchase Summary Report (MUN 8-21) UPDATED

Please refer to the State schedule for Payroll Processing Records, SG 10-30.

 

***Taxable Wage Earning Reports (MUN 8-22) UPDATED

Please refer to the State schedule for Payroll Processing Records, SG 10-30.

 

***Time Sheets (MUN 8-14) UPDATED

Please refer to the State schedule for Timekeeping Records, SG 10-29.

 

Wage Survey Files (MUN 8-15)

These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).

Retention

Retain until completion of second succeeding wage survey and then destroy.

Suggested Primary Designation

Private.

(Approved 03/1989)

 

***Worker's Compensation Claim Files (MUN 8-16) UPDATED

Please refer to the state schedule for Worker’s Compensation Files. SG 11-35