School District Schedule 6
Payroll Records

 

***Administrative Payroll Reports (SD 6-1) UPDATED

Please refer to the state schedule for Payroll Post Processing Records, SG 10-31.

 

***Budget Authorization Reference Files (SD 6-2) UPDATED

Please refer to the state schedule for Budget Records (SG 7-67).

 

***Deduction Annuity Authorization File (SD 6-3) UPDATED

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***Deduction Authorization Files (SD 6-4) UPDATED

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***Deductions and Other Earnings Registers (SD 6-5) UPDATED

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

Distribution Reports (SD 6-6)

This monthly computer report lists salary and benefits status. The report may come in two sections: an alphabetical listing by employee's name and numerical by account number. Both reports include the following information: employee names, social security numbers, account numbers, current amount paid, month-to-date total paid, quarter to date paid, and fiscal year-to-date paid.

Retention

Retain for 3 years and then destroy.

(Approved 12/1996)

 

***Employee Earnings History Files (SD 6-7) UPDATED

Please refer to the following state schedules:

***Five Year Leave Data Sheet (SD 6-8)UPDATED

Please refer to the state schedule for Payroll Post Processing Records, SG 10-31, or Employee Wage History Records, SG 10-32.

 

***Garnishment Records (SD 6-9) UPDATED

Please refer to the state schedule for Payroll Processing Records, SG 10-30, or Payroll Post Processing Records, SG 10-31.

 

***Income Tax Exemptions and Withholding Files (SD 6-10) UPDATED

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***Individual Authorized Allotment Files (SD 6-11) UPDATED

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***Insurance Deduction Files (SD 6-12) UPDATED

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***Leave Adjustment Record (SD 6-13) UPDATED

Please refer to the State schedule for Timekeeping Records, SG 10-29.

 

***Leave Application Files (SD 6-14) UPDATED

Please refer to the State schedule for Timekeeping Records, SG 10-29.

 

***Leave Data Files (SD 6-15) UPDATED

Please refer to the State schedule for Timekeeping Records, SG 10-29.

 

***Monthly Payroll Deduction Billings (SD 6-16) UPDATED

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***Payroll Absence Summary Report (SD 6-17) UPDATED

Please refer to the state schedule for Payroll Post Processing Records, SG 10-31.

 

***Payroll Register (SD 6-18) UPDATED

Please refer to the state schedule for Payroll Post Processing Records, SG 10-31.

 

***Payroll Report (SD 6-26) UPDATED

Please refer to the state schedule for Payroll Post Processing Records, SG 10-31.

 

***Payroll Voucher (SD 6-19) UPDATED

Please refer to the State schedule for Timekeeping Records, SG 10-29.

 

***Personnel Action Records (SD 6-20) UPDATED

Please refer to the State schedule for Timekeeping Records, SG 10-29.

 

***Retirement Files (SD 6-21) UPDATED

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***Retirement Reports (SD 6-22) UPDATED

Please refer to the state schedule for Payroll Post Processing Records, SG 10-31.

 

***Taxable Wage Earning Reports (SD 6-23) UPDATED

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***Time Sheets (SD 6-24) UPDATED

Please refer to the State schedule for Timekeeping Records, SG 10-29.

 

Wage Survey Files (SD 6-25)

These files contain wage survey reports and data, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).

Retention

Retain until completion of second succeeding wage survey and then destroy.

(Approved 12/1996)

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Page Last Updated April 10, 2017 .