State Records Committee Meeting minutes and materials, 1971-

These minutes provide a written record of meetings held by the State Records Committee. The committee must meet at least once every three months and is responsible for reviewing and approving retention schedules and for hearing appeals regarding the denial of access to information by agencies. The duties of the State Records Committee are outlined in UCA 63-2-502 (1995). The minutes note the date, time, and location of the meeting; identify members present and not present; and present a summary of statements, discussions, motions, and the votes of individual members regarding the approval of retention schedules and other administrative matters. The minutes may include a copy of the agenda and of a change letter that lists series for which committee members have requested a change. Beginning in December 1997, the minutes also contain a summary of witnesses' statements and of evidence presented to the State Records Committee duringthe Appeal Hearing. Minutes are kept as required by the Open and Public Meetings Act, UCA 52-4-7 (1978).