Department of Transportation General Schedules
As-Built Plans (GRS-2585)
These records support the agency's mission to provide and maintain the state's infrastructure. These records document the bid plan set that was marked up with changes during construction, as well as the final plan. Records may include as-constructed plan sets, correspondence, and related records.
Permanent. Retain for 7 years after final action and then transfer to Archives.
Environmental Compliance Records (GRS-2586)
These records document the agency's compliance with the National Environmental Policy Act (NEPA) and other federal requirements. Records may include environmental impact statements (EIS), environmental assessments (EA), and categorical exclusions (CAT-EX).
Permanent. Retain 7 years and then transfer to Archives.
Material Project Files (GRS-2587)
These records document how the agency meets state and federal requirements for material certification and testing. Records may include material certifications, testing documentation, weigh tickets, Buy America certification documentation, materials book, material submittals, construction materials forms, and other associated correspondence and documentation.
Retain 7 years and then destroy.
Pre-Construction Records (GRS-2584)
These record document the planning, design and construction of facilities, road or bridges. They are used to monitor compliance, and are a resource while projects are in progress. Records may include estimates, funding documents, scopes of work, and related correspondence and records.
Retain for 7 years after final action and then destroy.
Page Last Updated January 8, 2021 .