Municipal Schedule 13
- Air Space Construction Files (13-1)
- Airfield Inspection Files (13-2)
- ***Airport Authority Board Minutes (13-9) UPDATED
- ***Airport Certification Specification Manuals (13-12) UPDATED
- Airport Master Record Files (13-3)
- ***As-Built Project Drawings (13-4) UPDATED
- Daily Log Books (13-5)
- Engineering Project Files (13-6)
- Maintenance Report Records (13-7)
- Mayor's Reports (13-8)
- Permits and Certification Files (13-10)
- ***Resolutions (13-11) UPDATED
Air Space Construction Files (MUN 13-1)
These files contain applications (FAA Form 7460) to construct facilities which may obstruct air space affecting flights at the airport. They are required by the Federal Aviation Administration (FAA). The files contain the correspondence and applications requesting approval or denial of request. This information is placed on aeronautical charts.
Retain for 5 years and then destroy.
Airfield Inspection Files (MUN 13-2)
These files record airfield inspections made at the airport on runway conditions, fire and rescue facilities, ground vehicle control, obstructions, public protection, bird hazards, construction and other unserviceable areas, wind-indicating devices, standby power system, fuel farms, lift stations and nightly inspection of lighting. The files are maintained in compliance with Federal Aviation Administration (FAA) regulations (14 CFR 139.301 (1994)). They include date, time of inspection, shift, inspector's name, a checklist of items to be checked, present condition, and action taken.
Retain for 5 years and then destroy.
***Airport Authority Board Minutes (MUN 13-9) UPDATED
Please refer to the state schedule for Open Meeting Minutes and Public Materials (SG 1-59).
***Airport Certification Specification Manuals (MUN 13-12) UPDATED
Please refer to the state schedule for Publications (SG 1-25).
Airport Master Record Files (MUN 13-3)
The forms (5010.1) are created by the Federal Aviation Administration (FAA) to document basic information about airports and are updated as state officials inspect the airports. The records contain information on individual airports, including owner's name and address, manager's name and address, whether the airport is public or private, latitude and longitude, runway date, lighting, landing length, services, facilities, based aircraft, and operations. Also included is an Airport Layout Plan (ALP) of the airport.
Retain until updated or superseded and then destroy.
***As-built Project Drawings (MUN 13-4) UPDATED
Please see the state general schedule for As-built Construction Plans and Specifications (SG 6-14).
Daily Log Books (MUN 13-5)
These daily log books are kept by inspectors and project engineers on the progress of each airport construction as required by the Federal Aviation Administration (FAA). They are used for verification purposes of what happened on a particular day.
Retain for 7 years after completion of project and then destroy.
Engineering Project Files (MUN 13-6)
These are project files for all airport construction. They are used to monitor compliance of local, state and federal regulations. They include engineer's project notes, inspection reports, construction progress reports, a record of payment, drawings, project location numbers, details of project, cost of construction, requests for money to be spent, agreements, and related correspondence (14 CFR 151.53, 14 CFR 151.55 (1993)).
Permanent. May be transferred to the State Archives with authority to weed.
Maintenance Report Records (MUN 13-7)
These files contain logs, reports, and similar records relating to the inspection, maintenance and repair of airport runways, runway lights, beacons and other ground devices maintenance records directly related to the landing and taking off from airport. Please refer to Schedule 7, Item #9 "Vehicle Maintenance Records" for the maintenance records of airport vehicles.
Retain for 10 years and then destroy.
Mayor's Reports (MUN 13-8)
The airport authority board is required to file with the mayor the following reports: "(1) a detailed report of all its transactions, including a statement of all revenues and expenditures, at monthly, quarterly, or annual intervals, as the mayor may prescribe; (2) on or before September 30 of each year, a report of its activities for the preceding calendar year, which report shall include a complete financial statement setting forth its assets, liabilities, income and operating expense; (3) any additional report required or requested by the mayor" (Utah Code 17A-2-1521 (1997)).
Permits and Certification Files (MUN 13-10)
These files contain permits and certifications from the Federal Aviation Administration (FAA) or other state and federal agencies and other reports, correspondence, or other documentation bearing directly on the application for the issuance or the renewal of the permit or certification.
Retain for 2 years after expiration and then destroy.
***Resolutions (MUN 13-11) UPDATEDPlease refer to the county general schedule for Resolutions (CO 1-50).
Page Last Updated December 6, 2018 .