Scheduling Records

State law mandates that government records be retained according to approved retention schedules. View General Retention Schedules.

Agencies may either follow approved general retention schedules or obtain approval for agency-specific retention schedules. To obtain approval for agency-specific schedules, the chief administrative officer must submit to the State Archivist proposed retention schedules of records for final approval by the State Records Committee (Utah Code63A-12-103(5).

Records schedules document the existence of records, the length of time the records must be maintained, and their final disposition—either destruction or permanent transfer to the State Archives' custody.

Government records cannot be disposed of or destroyed in contravention of a legally approved retention schedule (Utah Code 63A-12-105). State law additionally mandates that every governmental entity report the designation (primary classification) of each record series it maintains to the State Archives (Utah Code63A-12-103(8)).

record lifecycle diagram

Page Last Updated April 11, 2017 .