Volunteer at the Archives
Please noteThe Utah State Archives has reached its volunteer threshold at this time. You can place yourself on one of our waiting lists. We will contact individuals on the waiting list when a space becomes available.
The Utah State Archives needs volunteers and interns to help us accomplish our mission of preserving historical government records and making them accessible to the public. Our volunteers work on a variety of projects, including processing historical government records and providing access to records by creating finding aids and research guides, indexing, or digitizing records.
To Become a Volunteer
- Be able to commit to at least 20 hours of volunteer service (over the course of 3 months, though volunteers are more than welcome to put in more hours or work with us for longer than 3 months).
- Complete and submit a volunteer application.
- Complete a brief in-person or telephone visit with the volunteer coordinator to discuss your expectations as well as ours.
- Keep track of volunteer hours on the volunteer time log, and coordinate with supervisors to arrange the days and times you plan to be available to work on specific projects.
To Become an Intern
- Be able to commit to at least 1 semester of intern service (hours dependent on each school’s internship guidelines).
- Complete and submit an application.
- Complete a brief in-person or telephone visit with the volunteer coordinator to discuss your expectations and needs as well as ours.
- Coordinate with volunteer coordinator and internship mentor to arrange the days and times you plan to be available to work.
- Keep track of intern hours on the volunteer time log
The Utah State Archives accepts 4 interns each fall semester (beginning Sept/Oct), 4 interns each winter semester (beginning Jan/Feb), and 6 interns each summer semester (beginning May/June).
Internship opportunities are emailed out one (1) month prior to the beginning of each semester. All individuals on the internship waiting list will be contacted and interns will be selected on a first come, first serve basis.
For more information about internships, please see our Internship Details.
The Utah State Archives hosts volunteers and interns between 9 am and 4 pm Monday through Friday. We ask that, for each visit, the volunteer plans to be here a minimum of 2 hours so that you can get some work done on a project before you have to start cleaning up to leave.
The broadest, and maybe the most meaningful definition of volunteering: Doing more than you have to because you want to, in a cause you consider good.
Our Volunteer Coordinator oversees all of the volunteer and intern projects and coordinates with supervisors in each department working alongside volunteers and interns. Tasks include:
Planned projects at the Archives are awaiting the time and attention of volunteers to flatten old documents, remove any metal, prepare historic records for scanning and/or microfilming, and rehouse records in archival containers.
Information from old ledgers, hand-written registers, and other records is organized and made more accessible. Items need to be transcribed to provide for better searching online.
Volunteers with archival research experience can assist patrons to find records in the Research Center.
The Archives hosts special events such as Records and Information Management Month (April), our Family History Workshop (July) and Archives Month (October). Volunteers can help with a variety of logistical tasks or attend for their own instruction. Staff meetings and State Records Committee meetings are also open to volunteers. We encourage you to be well-informed and to count any event you attend along with your other volunteer hours.