Educator licensure system (GRS-1441)

Description

This computer system documents all educators licensed to work in the State of Utah. The Utah State Board of Education (USBE) adds basic information on licensed teachers including degrees, professional exams, certificates, licenses, and endorsements while the local education agency (LEA) is responsible for keeping employment information current. The LEA adds current assignments including an accurate specific percentage breakdown (e.g., 50 percent physical education, 25 percent teaching History, 25 percent teaching English), salary, number of days working, and full-time equivalent (FTE). The information is monitored by the USBE. When the educator moves from one LEA to another, the employee must be terminated. The system includes demographic data (i.e. name, social security number, date of birth, home address, email), certificates and endorsements, criminal history (if any), and a listing of professional educator experience.

Retention and Disposition

Retain until superseded, and then destroy records.

Appraisal Value

These records have administrative value(s).

Appraisal

Value of records is based on their usefulness for carrying out the agency’s current business.