Transfer Form

For the State Records Center and State Archives

Instructions

Fill out a separate form for each record series and each shipment of boxes.

After submitting this form you'll receive a confirmation email. Once we've reviewed your submission we'll email you again, authorizing you to send the records. Do NOT send boxes until after you receive approval to do so.

Records Transfer Request Form

    Agency Information

    (the person at your agency who is appointed as the records officer. Look up records officer here.)

    Record Series Information

    Box Information

    Inclusive dates of all boxes being transferred


    For each box, provide a summary containing the line number, user box number, date range, and a summary of contents

    Example 1:

    1. 2024-56, 2018-2019, Cases 52830-53728

    2. 2024-57, 2019-2020, Cases 53729-54183

    Example 2:

    1. BFB-113, 2016-2023, Peterson through Stevens

    2. BFB-114, 2016-2023, Stone through Wilson

    Please provide a file inventory for each box and place a paper copy inside the box. An electronic copy helps us with other workflows, but should not replace the paper copy in the box.

    A file list is required for permanent records and optional (but advisable) for temporary records.

    Have multiple files? Merge PDFs here or learn how to create a zip file


    Submit another records transfer form