General Retention Schedule Updates
Retention Schedules
Intro Title
Utah State Archives maintains general retention schedules, or "model" retention schedules, that are pre-approved and can be used by any Utah government agency. Each schedule goes through an established review process, which is documented here.
The update process
Here's how a general retention schedule gets updated:
- Idea and input
- An agency or State Archives proposes an update (revision, consolidation, new schedule, etc.).
- Archives gathers data and drafts the update with informed input from stakeholders.
- Archives' internal committee approves the proposed update to move forward.
- Stakeholder feedback
- A draft is made public for stakeholder feedback for one month.
- Archives reviews feedback and revises the draft as needed.
- Archives' internal committee approves the updated draft.
- Minor updates are implemented at this point, and the update is considered finished.
- Official approval
- Major updates are sent to the Records Management Committee for approval.
- If the Records Management Committee approves an update, it's implemented as approved.
- If the Records Management Committee does not approve the update, it is not implemented.