General Retention Schedule Updates

Retention Schedules

Intro Title

Utah State Archives maintains general retention schedules, or "model" retention schedules, that are pre-approved and can be used by any Utah government agency. Each schedule goes through an established review process, which is documented here.

Current proposed changes

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The update process

Here's how a general retention schedule gets updated:

  1. Idea and input
    • An agency or State Archives proposes an update (revision, consolidation, new schedule, etc.).
    • Archives gathers data and drafts the update with informed input from stakeholders.
    • Archives' internal committee approves the proposed update to move forward.
  2. Stakeholder feedback
    • A draft is made public for stakeholder feedback for one month.
    • Archives reviews feedback and revises the draft as needed.
    • Archives' internal committee approves the updated draft.
    • Minor updates are implemented at this point, and the update is considered finished.
  3. Official approval
    • Major updates are sent to the Records Management Committee for approval.
    • If the Records Management Committee approves an update, it's implemented as approved.
    • If the Records Management Committee does not approve the update, it is not implemented.

General retention schedule FAQs