Certification and Training
Records and Information Management
Required by law
Appointed records officers are required by law to "successfully complete online training and obtain certification from state archives” on an annual basis (Utah Code 63G-2-108).
An appointed records officer is “the individual appointed by the chief administrative officer... to work with state archives in the care, maintenance, scheduling, designation, classification, disposal, and preservation of records” (Utah Code 63G-2-103(27)).
Certification
Records officers certify by completing the interactive Records Access (GRAMA) Essentials training, or by passing the Records and Information Management Essentials assessment. Records officers may choose which option to complete to certify—either option counts.
Records Access (GRAMA) Essentials training
This is an interactive training comprising sections of study followed by scenario-based learning assessments. You'll be guided through each scenario and receive feedback explaining why an answer is correct or not. Plan to spend 1-4 hours to complete this training the first time.
Records and Information Management (RIM) Essentials assessment
This is a traditional, open-book test about records and information management basics such as retention schedules, roles and responsibilities, and legal requirements. Plan to spend 1-2 hours. A score of 75% or higher is required to pass; you may retake the test as many times as needed.
Accessing the test
For help logging in or accessing the test, please contact recordsmanagement@utah.gov or call (801) 531-3863.
Training
Find upcoming events on our EventBrite page. All events are free to attend, but may require registration.
We have a large video vault of virtual trainings on our YouTube page from both live events and online training. Try these playlists:
- Records and Information Management 101 Webinar Series
- GRAMA & Ombudsman Trainings
- Utah's Records Transparency Website Trainings
To request in-agency training, please contact your Records and Information Management specialist.