ARO Resources

RIM Resources

What is an appointed records officer (ARO)?

An appointed records officer is "the individual appointed by the chief administrative officer… to work with State Archives in the care, maintenance, scheduling, designation, classification, disposal, and preservation of records." (See Utah Code 63G-2-103(27)

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Update your agency's ARO(s)

Log in to the Records Officer Hub to view and update your agency's appointed records officers.
Update ARO(s)
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Look up your ARO(s)

Not sure who your agency's ARO is? Use the Records Officer Search to find them. No log in needed.
Look up ARO(s)

Responsibilities

A records officer may have some or all of the following responsibilities:

  • Respond to records requests (Utah Code 63A-12-103(2))
  • Manage agency record series (retention schedules are part of series) (Utah Code 63A-12-103(2))
  • Certify via the online test (Utah Code 63G-2-108)
  • Receive training on GRAMA and RIM (Utah Code 63A-12-103(3))
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DARS Services for AROs

An appointed records officer may utilize the following DARS services:

Note: All appointed records officers can utilize all of the Division of Archives and Records Service's (DARS) services, whether they are have a GRAMA role (ARO-GRA) or records management role (ARO-RIM). 

Long row in a warehouse filled from top to bottom with boxes containing files