State Records Committee

These records document completed appeals to the State Records Committee regarding record request denials, as described in Utah Code 63G-2-403 (2019) and Utah Administrative Code R35. Administrative Services, Records Committee (2020). Records include petitioner's original records request submission and denial letter from agency, notification to agency of a State Records Committee appeal, agency's response to the State Records Committee appeal, appeals filed with the district court, subpoenas issued, intervention requests for individuals whose legal interests may be substantially affected by the proceedings, business confidentiality claims, and related records. Incomplete appeal requests are not included in this schedule; they follow retention schedule #24025: Routine administrative correspondence.

These records document the appeal process that begins when the State Records Committee receives a request for an appeal hearing from a petitioner who has been denied access to a government record. The petitioner submits a notice of appeal, a copy of the agency's denial letter, and a statement of facts, reasons, and the legal authority justifying the appeal. The agency responds to the appeal request by providing a statement of facts, reasons, and the legal authority for denying the request. The State Records Committee retains a copy of the press release and public notice of the hearing, of subpoenas issued, and of any appeal filed, by either the petitioner or the agency, with the district court. The records may contain intervention requests (for any individual whose legal interests may be substantially affected by the proceedings) and business confidentiality claims filed under Section 63-2-308. The appeal process is outlined in Section 63-2-403.