Provo (Utah). City Council

Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed, or decided, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas, notices, any public materials distributed or presented during the meeting, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed, discussed, or decided. May include public and non-public materials.

This series contains a copy of the voting record for motions made in commission meetings. The commission was made up of the mayor and two commissioners. The record includes the motion and the vote of each member on the commission in regard to that motion. Motions recorded include those involving important actions, such as adoption of ordinances, and also more routine procedural motions, such as those for adjournment. These records were created just during the period when Provo had a commission form of government between 1912 and 1981.