Office of Vital Records and Statistics

These records support the agency's function to document, preserve, certify, and appropriately provide access to the facts of births, deaths, and family formation for residents of the state (Utah Code 26-2-22(4) (2012)). These records document Internet, postal, or in-person requests for a certified copy of a vital record, researched statistical data, or for searches of paternity, and the agency's response to each request. Records may include information about the requester and their relationship with the certificate holder, fee payments, actions taken, and certificates returned as undeliverable mail.

This is a record of mailed requests for vital records that have been sent. It is used both as reference in case the certificate is never received by the requestor and as an audit record. The information includes the requestor's name and address, the date the request was received, the amount received and the form of payment, the name of the person whose certificate is requested, the number and type of certificate issued, and the reason why the request is held. A random sample of all completed requests is taken and is audited annually.