Utah Department of Administrative Services

Division of Archives & Records Service

State Records Committee

The State Records Committee was established in 1992 by the Utah Legislature under the Government Records Access and Management Act (GRAMA), Utah Code § 63G-2-101 and follows Administrative Rule Title R35. Administrative Services, Records Committee regarding procedures.

The State Records Committee meets at least quarterly to approve the retentions and dispositions of record series generated by state and local government entities. Records retention schedules under review may be found here.

The State Records Committee also serves as an appeals board when access to records has been denied by the originating agency. Their decisions and orders are available online.

Next meeting: TBA, at the Utah State Archives, 346 South Rio Grande Street, Salt Lake City, UT. See the Public Notice Website for details, minutes, and scheduled hearings.

Search past decisions:

Current Hearing Requests

Request Date Case Title/Participants Records Sought Appeals Paperwork
November 9, 2015 Patrick Sullivan vs. Department of Corrections (#15-85) Mr. Sullivan is appealing a fee waiver denial for multiple UDC staff member emails.   sullivan-vs-ago
July 28, 2015 Patrick Sullivan vs. Department of Corrections (#15-48) Mr. Sullivan is appealing fee waiver denial and access to emails on server. sullivan-vs-udc
December 23, 2015 Reginald Williams vs. Attorney General’s Office

Mr. Williams is appealing the failure of the Attorney General’s Office to respond to his appeal requesting employee service history available in the Human Resource Enterprise database for 11 Attorney General Office employees.

December 7, 2015 Azlen Marchet vs. Department of Public Safety

Mr. Marchet is appealing access denial to his serology toxicology DNA results.

October 16, 2015 Tammy Halvorson, Diamond Parking Services, LLC vs. State Tax Commission Ms. Halvorson, Diamond Parking Services, LLC is appealing access denial for Motor Vehicle Information Account records. halvorson-vs-taxcommission
December 7, 2015 Annie Knox, Salt Lake Tribune vs. Multiple universities/colleges Salt Lake Tribune is appealing access denial by Utah’s eight separate public universities and colleges for a list of the names of students found responsible by their institutions for sexual or violent misconduct over the past 5 years (2010-2015), along with corresponding details about disciplinary action.  The Attorney General’s Office will be combining and representing all eight universities and colleges. knox-vs-university
December 15, 2015 Michael Clara vs. Salt Lake City School District Mr. Clara is appealing access denial and fee waivers on five appeals sent to the Salt Lake City Board of Education. clara-vs-slcsd
January 4, 2016 Helen Redd vs. Attorney General’s Office Ms. Redd, on behalf of Marc Jensen, is appealing access denial to responsive records that support representations of the Office of the Attorney General. redd-vs-ago

Previous requests and responses may be viewed here.


To file an appeal with the Committee, write to:
Nova Dubovik
346 S. Rio Grande
Salt Lake City, UT 84101-1106
Phone: 801-531-3834
E-mail: ndubovik@utah.gov


Forms to be used for GRAMA requests and appeals


Annual Reports




Committee Members

Member Representing
David Fleming Private Sector Records Manager
Doug Misner State History Designee
Patricia Smith-Mansfield, chair Governor's Designee
Holly Richardson Citizen Representative
Marie Cornwall Citizen Representative
Cindi Mansell Political Subdivisions
Tom Haraldsen News Media Representative

Paul H. Tonks, Assistant Attorney General, serves as counsel to the Committee.