Utah Department of Administrative Services

Division of Archives & Records Service

State Records Committee

The State Records Committee was established in 1992 by the Utah Legislature under the Government Records Access and Management Act (GRAMA), Utah Code § 63G-2-101 and follows Administrative Rule Title R35. Administrative Services, Records Committee regarding procedures.

The State Records Committee meets at least quarterly to approve the retentions and dispositions of record series generated by state and local government entities. Records retention schedules under review may be found here.

The State Records Committee also serves as an appeals board when access to records has been denied by the originating agency. Their decisions and orders are available online.

Next meeting: Thursday, April 14, 2016, at 9:00 AM, at the Utah State Archives, 346 South Rio Grande Street, Salt Lake City, UT. See the Public Notice Website for details, minutes, and scheduled hearings.

Search past decisions:

Current Hearing Requests


Request Date Case Title/Participants Records Sought Appeals Paperwork
January 08, 2016 Sadie Schilaty vs. Dept. of Human Services Ms. Schilaty is appealing access denial to DCFS records.   
February 19, 2016 Utah Rivers Council vs. Washington County Water Conservation District

Nick Schou, on behalf of Utah Rivers Council, is appealing Washington County Water Conservation District’s determination it does not maintain the record requested (All documentation of the WCWCD repayment plan for the proposed Lake Powell Pipeline, and schedule of payments referenced widely by the Division of Water resources and WCWCD).

utriver-vs-wcwcd
March 3, 2016 Bryan Thatcher vs. Dept. of Public Safety

Mr. Thatcher is appealing access denial to reports, notes, recordings and/or videos of interview, witness interviews and/or statements held by DPS.

thatcher-vs-dps
March 3, 2016 Nate Carlisle, Salt Lake Tribune vs. Attorney General’s Office

Mr. Carlisle is appealing access denial to criminal investigation records of Beaver County Sheriff Cameron Noel conducted 2014 or 2015 and requesting a fee waiver.

carlisle-vs-ago
March 8, 2016 Cody Black vs. Lehi City Police Department

Mr. Black is appealing access denial to records that pertain to hiring and promoting for selected positions within the police department.

black-vs-lehipd
March 9, 2016 Daniel Ortiz vs. Dept. of Corrections

Mr. Ortiz is appealing access denial to Security Threat Group (STG) Policy FD29.

ortiz-vs-udc
March 11, 2016 Roger Bryner vs. Dept. of Health

Mr. Bryner is appealing a fee waiver and records access denial.

bryner-vs-dh
March 14, 2016 Edgardo Mata vs. Dept. of Corrections

Mr. Mata is appealing access denial to his Security Threat Group (STG) file.

mata-vs-udc

Previous requests and responses may be viewed here.

 

To file an appeal with the Committee, write to:
Nova Dubovik
346 S. Rio Grande
Salt Lake City, UT 84101-1106
Phone: 801-531-3834
E-mail: ndubovik@utah.gov

 

Forms to be used for GRAMA requests and appeals

 

Annual Reports

2014

2015

 

Committee Members

Member Representing
David Fleming Private Sector Records Manager
Doug Misner State History Designee
Patricia Smith-Mansfield, chair Governor's Designee
Holly Richardson Citizen Representative
Marie Cornwall Citizen Representative
Cindi Mansell Political Subdivisions
Tom Haraldsen News Media Representative

Paul H. Tonks, Assistant Attorney General, serves as counsel to the Committee.