Record Series and Retention Schedules
Records and Information Management
A roadmap for managing records
Government agencies in Utah use approved retention schedules to help manage their records. A retention schedule is like a roadmap that says how long to keep a group of records (called a record series), and what to do with those records once they no longer have any value.
Find a general retention schedule
General retention schedules are pre-approved retention schedules that can be used by any Utah governmental entity.
Find record series
Look up record series and retention schedules for state and local agencies, education agencies, courts, the Legislature, and the Governor's Office.
Report or revise a record series
Ready to report a new record series to State Archives, or revise an existing series? Fill out this form to get started.
General retention schedule updates
See proposed updates to general retention schedules, and provide feedback.
File local ordinances and policies with State Archives
Political subdivisions must notify State Archives of any retention schedules, designations, and classifications of records they maintain, no later than 30 days after the policy or ordinance effective date. See Utah Code 63G-2-701.
Records Management Committee
The Records Management Committee is the public body authorized to approve retention schedules for Utah governmental entities. Learn more about the committee and its mandate.
About retention schedules
Not sure where to start? Learn more about retention schedules and how to use them.