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Records Management Guidelines and Policies
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Guidelines, Policies, and Rules

Pandemic Guidance

  • Guideline for Documenting Significant Events

Email Management

  • Email Management Guideline
  • Google Vault FAQ for Utah's State Governmental Entities
  • Email & Executive Correspondence Transfer Process for State Agencies

Digital Records and Digitizing

  • Social Media Use Guideline for Government Agencies
  • New Guideline for Preserving Records in Databases
  • New Guideline for Managing Data When Using a Third-Party Vendor
  • Managing Electronic Records
  • Electronic Records Management Migration Guidelines
  • Guide to Digital Imaging

Traditional Formats

  • Files Management
  • Micrographics Guide

Moving

  • Moving Guide Flyer for All Employees
  • Moving Guide Booklet for Records Officers

Records Officer Resources

  • Getting Started: A Guide for new Records Officers
  • Sample Log/Inventory Templates
  • Records Center Quick-reference Card
  • Glossary of Records and Information Management Terms
  • Administrator's Guide to Records Management
  • Oaths of Office Filing Instructions
  • Administrative Rules for Archives
  • Administrative Rules for the State Records Committee
  • Administrative Rules for the Records Management Committee
Administrative Rules Books

Page Last Updated March 11, 2021 .

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Utah Division of State Archives