Guidelines, Policies, and Rules

Pandemic Guidance

• Guideline for Documenting Significant Events

Email Management

• Email Management Guideline
• Google Vault FAQ for Utah's State Governmental Entities
• Email & Executive Correspondence Transfer Process for State Agencies

Digital Records and Digitizing

• Social Media Use Guideline for Government Agencies
• Guideline for Preserving Records in Databases
• Guideline for Managing Data When Using a Third-Party Vendor
• New Government Records on Personal Devices (for local agencies)
• New Government Records on Personal Devices (for state agencies)
• Managing Electronic Records
• Electronic Records Management Migration Guidelines
• Guide to Digital Imaging

Traditional Formats

• Files Management
• Micrographics Guide

Moving

• Moving Guide Flyer for All Employees
• Moving Guide Booklet for Records Officers

Records Officer Resources

• Getting Started: A Guide for new Records Officers
• Sample Log/Inventory Templates
• Records Center Quick-reference Card
• Glossary of Records and Information Management Terms
• Administrator's Guide to Records Management
• Oaths of Office Filing Instructions
• Administrative Rules for Archives
• Administrative Rules for the State Records Committee
• Administrative Rules for the Records Management Committee