Utah Department of Administrative Services

Division of Archives & Records Service

State Records Committee

The State Records Committee was established in 1992 by the Utah Legislature under the Government Records Access and Management Act (GRAMA), Utah Code § 63G-2-101 and follows Administrative Rule Title R35. Administrative Services, Records Committee regarding procedures.

The State Records Committee meets at least quarterly to approve the retentions and dispositions of record series generated by state and local government entities. Records retention schedules under review may be found here.

The State Records Committee also serves as an appeals board when access to records has been denied by the originating agency. Their decisions and orders are available online.

Next meeting: TBA, at the Utah State Archives, 346 South Rio Grande Street, Salt Lake City, UT. See the Public Notice Website for details, minutes, and scheduled hearings.

Search past decisions:

Current Hearing Requests

Request Date Case Title/Participants Records Sought Appeals Paperwork
September 4, 2015 Scott Gollaher vs. Morgan County Attorney's Office Mr. Gollaher is appealing denial of email receipt and/or record of receipt for five colored photographs received Morgan County Attorney’s Office. gollaher-vs-morgan-co-attorney.pdf
September 23, 2015 Kurt Bailey vs. Perry City Police Department Mr. Bailey is appealing access denial to radar training certificates for officer & vehicle radar equipment; all video recordings including but limited to dash cam, body camera, and any audio used. baily-vs-perry-city.pdf
July 30, 2015 Tammy Halvorson, Diamond Parking Services, LLC vs. Tax Commission Ms. Halvorson, Diamond Parking Services, LLC, represented by Stoel Rives LLP, is appealing the State Tax Commission’s denial for Motor Vehicle Information Account record. halvorson-vs-tax-commission.pdf
September 22, 2015 Nestor Gallo vs. Provo City Housing Authority Mr. Gallo is appealing access denial to Executive Director’s compensation, St. Francis Project financial records, PCHA policy and code for “net play pen” violation, and financial analysis of benefit reductions. gallo-vs-provo-housing-authority.pdf
September 30, 2015 John Rice vs. Department of Corrections Mr. Rice is appealing access denial to his LEB Background Check Report. rice-vs-udc.pdf

Previous requests and responses may be viewed here.


To file an appeal with the Committee, write to:
Nova Dubovik
346 S. Rio Grande
Salt Lake City, UT 84101-1106
Phone: 801-531-3834
E-mail: ndubovik@utah.gov


Forms to be used for GRAMA requests and appeals


Annual Reports


Committee Members

Member Representing
David Fleming Private Sector Records Manager
Doug Misner State History Designee
Patricia Smith-Mansfield, chair Governor's Designee
Holly Richardson Citizen Representative
Marie Cornwall Citizen Representative
Cindi Mansell Political Subdivisions
Tom Haraldsen News Media Representative

Paul H. Tonks, Assistant Attorney General, serves as counsel to the Committee.