Utah Department of Administrative Services

Division of Archives & Records Service

State Records Committee

The State Records Committee was established in 1992 by the Utah Legislature under the Government Records Access and Management Act (GRAMA), Utah Code § 63G-2-101 and follows Administrative Rule Title R35. Administrative Services, Records Committee regarding procedures.

The State Records Committee meets at least quarterly to approve the retentions and dispositions of record series generated by state and local government entities. Records retention schedules under review may be found here.

The State Records Committee also serves as an appeals board when access to records has been denied by the originating agency. Their decisions and orders are available online.

Next meetings: Thursday, July 14, 2016, at 9:00 AM, at the Utah State Archives, 346 South Rio Grande Street, Salt Lake City, UT. See the Public Notice Website for details, minutes, and scheduled hearings.

Current Hearing Requests

Request Date Case Title/Participants Records Sought Appeals Paperwork
March 14, 2016 Roger Bryner vs. Utah Dept. of Health

Mr. Bryner is appealing a fee waiver and access denial to database summary.

March 24, 2016 Roger Bryner vs. Utah Dept. of Tech. Services

Mr. Bryner is appealing a fee waiver and access denial to database summary. 

April 1, 2016 Angela Elmore vs. Salt Lake City Corp.

Ms. Elmore is appealing SLC classification of emails, collection methods and results, pertaining to her client’s case. Continuance.

April 13, 2016 Daniel Ortiz vs. Utah Dept. of Corrections Mr. Ortiz is appealing a fee waiver denial for all Incident Reports regarding him from July 2015-February 2016.  ortiz-v-udc
May 4, 2016 Patrick Sullivan vs. Utah Dept. of Corrections

Mr. Sullivan is appealing the claim of extraordinary circumstance and the time frame UDC has implemented to complete the request and subsequent request.

April 18, 2016 Mark Allen vs. Utah Co. Commission

Mr. Allen, on behalf of Protect and Preserve American Fork Canyon, is appealing access denial to government employee emails.


Previous requests and responses may be viewed here.


To file an appeal with the Committee, write to:
Nova Dubovik
346 S. Rio Grande
Salt Lake City, UT 84101-1106
Phone: 801-531-3834
E-mail: ndubovik@utah.gov


Forms to be used for GRAMA requests and appeals


Annual Reports




Committee Members

Member Representing
David Fleming Private Sector Records Manager
Doug Misner State History Designee
Patricia Smith-Mansfield, chair Governor's Designee
Holly Richardson Citizen Representative
Marie Cornwall Citizen Representative
Cindi Mansell Political Subdivisions
Tom Haraldsen News Media Representative

Paul H. Tonks, Assistant Attorney General, serves as counsel to the Committee.