Oath of office form, filing instructions, and FAQs

Records and Information Management/Official Guidelines

Oaths required for state officers

In Utah, state officers are required by both the federal and state constitutions to take an oath of office. This webpage contains the form to fill out to document that event, instructions for filing, and answers to frequently asked questions about oaths of office.

Form template to fill out or download

This Oath of Office form (template) is provided by the Utah Division of Archives and Records Service for your convenience.

Download Oath of Office form

Where to file an oath of office

Your agency's government type determines where to file your oath of office.

IF YOU ARE A:

SEND YOUR OATH TO:

APPLICABLE STATUTE

State officer

Oaths of Office
Utah Division of Archives & Records Service
346 S Rio Grande St
Salt Lake City, UT 84101

Utah Code 52-1-2 (2)

County or Precinct officer

County clerk, except file the county clerk’s oath with the county treasurer

Utah Code 52-1-3

Municipal officer

City recorder, except file the city recorder’s oath with the city treasurer

Utah Code 52-1-4

Town officer

Town clerk, except file the town clerk’s oath with the town treasurer

Utah Code 52-1-5

Metro Township officer

County clerk

Utah Code 52-1-5.1

Special District officer

Clerk of the special district

Utah Code 17B-1-303(3)

School District officer

Clerk of the Board of Education, except file the clerk’s oath with the treasurer of the Board of Education

Utah Code 52-1-6

How to file an oath of office for a state officer

Once administered the oath of office, a state officer should check with the agency that administered the oath, as well as the officer’s own agency, to see if there are specific procedures in place to ensure the oath is properly filed with State Archives.

If there are no set procedures, the original signed copy of the oath should be sent to the Division of Archives & Records Service as mandated by state law (Utah Code 52-1-2 (2)), either by email to [email protected] (if the original copy is electronic), or by hand delivery or mail to:

Oaths of Office
Utah Division of Archives & Records Service
346 S Rio Grande St
Salt Lake City, UT 84101

Although there is no specific time frame as to when an oath should be filed with State Archives, state officers should do so as soon as possible.

FAQS