Open meeting minutes & supplementary materials (GRS-1709)

Description

Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed, or decided, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas, notices, any public materials distributed or presented during the meeting, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed, discussed, or decided. May include public and non-public materials.

Retention and Disposition

Retain permanently. Records may be transferred to the archives.

Appraisal Value

These records have historical value(s).

Appraisal

These records have historical value based on their importance for documenting legal status, rights and obligations of individuals.