For Records Officers
Go to the Records Officer Hub.
Log in to Utah ID as prompted. (Utah ID help)
Select Take Certification Test:
You’ll be asked to sign in using your email address (as your account username) and the default password (“Password1” without quotes; you may change this password after signing in).
Once signed in, appointed records officers are automatically assigned the Records Officer Certification Course.
It will look like this:
The Records Officer Certification Course contains two assessments—the Utah Records Access (GRAMA) “class” or the Records and Information Management (RIM) Essentials “class”—but you only have to pass one test for the course to be completed. The two options look like this:
Select Launch to start whichever assessment (aka class) you’d like to complete and follow the prompts. Be aware that the test launches in a pop-up window, so if you have a pop-up blocker enabled you’ll see a message similar to this:
Disable the pop-up blocker and re-launch the test.
If you leave the test before completing it, your progress will be saved and you can resume the test at any time.
Once you’ve answered the questions and submitted your test, you’ll receive your score:
You can view more details about your test, including the answers you selected, at any time:
When you pass the test (which requires a score of at least 75%), you’ll receive an email confirming that you passed, along with a certificate of achievement:
For Others
Local government employees who are not appointed records officers can take the certification course. The process for accessing the test (as described above) will be the same for non-records officers, with one exception: non-records officers will need to create an account in the Utah Learning Portal the first time they’re prompted to sign in. To create an account, select “Sign Up” on the “Sign in” page:
Fill out the required fields. DO NOT change the Security Keyword, which is already populated:
Once you’ve signed up, you’ll be prompted to sign in using your new account username (email address) and chosen password.
You’ll be logged in to the Utah Learning Portal with the Records Officer Certification Course assigned to you. It will look like this:
Troubleshooting for Non-Records Officers
If you try to create a new account and you are already in the Utah Learning Portal system, you’ll receive this error message:
If you try to sign in and you’re not yet in State Archives’ system, you’ll receive this error message:
If you need help, please contact us at recordstraining@utah.gov or 801-531-3863.