Video Instructions

Step by Step Instructions

1. Go to the Records Officer Hub at hub.archives.utah.gov/s/

2. Log in to Utah ID as prompted. (Visit dts.utah.gov/idhelp/account-creation/ for instructions on how to set up a Utah ID.)

If you’re not already in our system, the first time you visit the Records Officer Hub, it will look like this:

3. Select Add Yourself to an Entity.

4. Check that your name shows near the top of the page:

If you see someone else’s name, please contact us at [email protected].

5. Select all roles that apply to you. Tap or hover over the “i” icon next to each role to see the role description:

There are two separate records officer roles: one for records management, one for records access. Most appointed records officers (AROs) will select both.

6. Once you’ve selected your role(s), the entity search will appear:

7. Search for your entity. Once you see the correct entity, assign yourself to it by selecting Apply Role(s).

The button will turn green and you’ll get a popup message saying you were successful:

If you see an error message, please contact us at [email protected] or 801-531-3863 for help.

8. Add additional role assignments as needed.

9. Once you’re finished assigning yourself to entities, select RETURN to return to the Records Officer Hub:

10. You can verify your assignments by selecting VIEW OR EDIT ALL CONTACTS in the Records Officer Hub:

Questions? Contact us at [email protected] or 801-531-3863.

This page last updated 2 January 2025.