Create a Retention Schedule

Record Information

What do you call these records?*

Please spell out any abbreviations.

Q2. What year were the records first created?*

Q3. How are these records arranged?*

alphabeticalnumericalalphanumericalchronologicaldatabase
by*

Add a secondary sort

Q4. What are these records used for?*

• These records are used to inspect companies that weigh and measure food and non-food commodities sold in the state.
  (Series #80242: Weights and measures inspection reports)

• These records document the substance of the meeting, including meeting packets provided to council members.
  (General retention schedule GRS-1709: Open meeting minutes & supplementary materials)

• These records document studies and reports prepared and produced as a result of an internal or external audit of programs, operations, productivity, performance, or compliance. (Series #30448: Division audit records)

Q5. What section of Utah Code or local ordinance mentions the service or program that these records document?*

Q6. What information is contained in these records?*

• Records include the property address, parcel number, legal description, appraised value, ownership history, and property description.
  (Series #30251: Property appraisals)

• These recordings may contain information pertaining to patient conditions, situational conditions of public safety officials, response times by public safety officials, actions taken by public safety officials, general public names, dates of birth, address, phone numbers, etc.
  (Series #27585: Dispatch recordings)

• Telematics data is generated by specially-equipped State vehicles and gathered by the agency in order to efficiently and safely provide and monitor the use of a fleet of vehicles for the State. Information [or data] includes vehicle status and usage, driving conditions, repair needs, driver actions, GPS location, load weight, and similar information. (Series #29959: Telematics data)

Q7. What value do these records have for your agency?*

administrativefiscallegalhistorical

Q8. Will your records follow a general retention schedule?*

Yes

No

I'm not sure

Q9. What should happen to these records after they're no longer needed by your agency?*

Records should be destroyedRecords should be transferred to State ArchivesRecords should remain in-office with the option to transfer to State Archives later

Q10. Please select the formats your records are kept in, and how each should be managed*

Electronic/digital records (may include email, computer files, mobile device files, social media files, and database records)

Paper records

Some other format

Q11. What is the primary designation of these records?*

Public (Utah Code 63G-2-301)Private (Utah Code 63G-2-302)Protected (Utah Code 63G-2-305)Controlled (Utah Code 63G-2-304)Exempt (Utah Code 63G-2-107)

Please provide the applicable subsection(s) or citation(s)

Q11a. What other designation applies to these records?

Public (Utah Code 63G-2-301)Private (Utah Code 63G-2-302)Protected (Utah Code 63G-2-305)Controlled (Utah Code 63G-2-304)Exempt (Utah Code 63G-2-107)

Please provide the applicable subsection(s) or citation(s)

Records Officer Information

Q1. Records officer name*

Q2. Records officer email address*

Q3. Records officer phone number*

Q4. Name of government entity (please include city, region, or division if applicable)*

Q5. Anything else you'd like to note about the records?