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Since a record series is “a group of records that may be treated as a unit for purposes of designation, description, management, and disposition” (Utah Code 63G-2-103(26)), you’re already creating record series in your regular

Posting to the Public Notice Website (PNW) is not the same as archiving the records, or transferring them to the State Archives, because the PNW is not a preservation platform. Please continue to follow the

Go to the Records Officer Hub and select Take Certification Test: Local government: Follow the instructions to log in to the Utah Learning Portal (the page with the white schoolhouse in the background) You’ll see

If you don’t see a button to enroll in the Records Officer Certification course, please contact us at [email protected] or 801-531-3863. This error is due to a back-end issue that we’re working to fix. Thank

1. Log in to the Records Officer Hub at https://hub.archives.utah.gov/s/ 2. Select the “View Users” button next to the entity in question. 3. You’ll see all role assignments, including CAO, associated with contacts for your

Right here! Records and Information Management Templates GRAMA Templates GRAMA forms

1. To see all record series for an entity and its sub-units, go to the General Retention Schedule search, then select Search Other in the breadcrumbs at the top of the page: 2. Select Series

When Mark Smith started at the Division of Finance (within Utah’s Department of Government Operations) in 2022, there were 219 record series, most of which hadn’t been updated since their creation nearly forty years ago.

There are many ways to share RIM (records and information management) with your coworkers and colleagues! Here are a few ideas: State Archives has also created some resources to help you out: Use your imagination

A retention schedule is a plan for how long to keep a group of records (called a record series), and what to do with the record after it’s no longer needed.  A retention schedule should