Archives News

You won’t believe what we’re doing to the General Retention Schedules! Hear all about it at our fall conference!

Dreaming of your dream team? Find out how to bring key players together at our annual fall conference! This year’s theme is “Everyone Wins! Records Management Teamwork”.

The State Archives is excited to offer the first ever Records Access II: Focus Group Discussion on August 4, 2016, from 1:00 p.m. to 3:00 p.m., at the Utah State Archives. This is an informal experimental class with the objective to discuss GRAMA questions, State Records Committee (SRC) rulings, and share best practices among fellow records officers.  Available to answer

Do you get GRAMA requests for drafts? Do you wonder if your drafts are records or not? What about the classification of drafts? Look no further! Our wonderful Records Ombudsman, Rosemary Cundiff, has added an article to the Government Records Ombudsman website to help you analyze and classify the drafts created by your office. This guideline can help you understand

As a records officer, you have probably encountered the terms: policies, procedures, standards, guidelines, and processes, in relation to records management. Often these words are used interchangeably, but they each have different roles and degrees of detail in managing record information. This post is the first in a four-part series to discuss the meaning and application of these terms. Records

We’ve created a step-by-step guide to help people solve issues logging in to the Portal or signing up for training. You may access the troubleshooter at http://goo.gl/forms/CexOGG3AxW or access it below. If you’re still having trouble logging in, you can contact DTS at 800-678-3440 or visit dts.utah.gov to put a ticket in. If you’re able to log in but can’t register for

Thank You! A generous thank you to all 180+ of you who attended yesterday’s conference event. Despite the last minute change in venue we had a full room! A special thank you to our presenters: Brant Hanson from Ephraim City who facilitated a lively discussion on the vital role of records officers and how to gain executive level support for

Gina Proctor has worked for the Department of Corrections for 10 years and is responsible for managing all GRAMA requests coming into the Department. This is a big job as the Department of Corrections handled 5,499 GRAMA requests last year alone! It was a rough start and her office of two was overwhelmed with the volume, expectation, and requirements of

Upcoming Events February through June 2015 The following is a 5 month calendar of Utah State Archives’ training events. To see the complete calendar for 2015 training events and to register, visit our website. All employees of a governmental entity are invited to participate, especially records officers and chief administrative officers. Training events are free of charge.   Annual Spring Conference

To register for a training event, please click here. Salt Lake City, UT Basic Records Management I: Records Management 9:00 am to 12:00 pm February 5, 2015 March 26, 2015 This class educates participants about legal responsibilities of government agencies in managing records and information. The leally assigned roles of records officers, chief administrative officers, and the State Archives will