Archives News

Start looking for answers here: we’ve published a new Email Management Guideline! The guideline was written by the Division of Archives and Records Service for Utah’s local and state government agencies. Find tips on: Creating an email management policy Applying the updated retention schedules to email Exporting emails from your system Using your system’s records management tools Complying with legal

A big thank you to everyone who participated in our Records and Information Management (RIM) Month webinars! We have posted all the recordings and slides from the presentations on our website at https://archives.utah.gov/recordsmanagement/event_materials/RIMM-webinars-2018.html   Videos may also be accessed from our YouTube channel at https://www.youtube.com/playlist?list=PLuejonKYFyvH-WxwYfA6kMJ55Az7a9yNg   “2018 Legislative Changes to GRAMA” by Paul Tonks “Intriguing State Records Committee Hearings” by Rosemary

Utah’s Division of Archives and Records Service offers free records access and management training classes, webinars, and conferences to all governmental employees. Most classes are held in Salt Lake City, but we will have two regional trainings this year–one in Vernal and one in Richfield. We may also be able to provide training in your region upon request if you

In an effort to highlight the different aspects of the archival work here at the Utah State Archives and Records Service, we have created a new blog series about our Reformatting Section. We will discuss our Reformatting Team’s interesting projects and technologies that affect our efforts to make our government’s records more accessible. Microfilm is still recognized as a durable

If you missed the Council of State Archivists (CoSA) webinar we previously highlighted, you can now view it online: What about the Records? Making smart decisions about information systems. The presentation slides are also available online.   Webinar Description Where do your electronic records live? Payroll and accounting systems, personnel records, building and permitting systems, and many other applications all

Where do your electronic records live? Payroll and accounting systems, personnel records, building and permitting systems, and many other applications all play a role in the lifecycle of your records.  How do you manage those records in systems that were never designed to serve as long-term repositories? How do you keep the records secure, provide access to them appropriately, and

Answer to your question as a records officer on non-paper and electronic media being transferred to the Utah State Archives or Utah State Records Center.

Free Practical Digital Preservation Training   We know many of our record officers are looking for more information about managing electronic records. The Council of State Archives (CoSA) and Preservica have come together to provide even more training webinars for managers, information officers, and records officers.  CoSA’s Press Release defines their Online Briefings Program as follows: “How‐To” Webinar Series For Practitioners at

Happy Electronic Records Day! Are you wondering what to do with your social media accounts, texts, or emails? On this Electronic Records Day, consider these points to help keep your agency out of legal trouble and to ensure that critical records are preserved. Tips for Managing Electronic Communications in Government Content, not format is important. Just as you wouldn’t keep

  October 10, 2015 marks the fourth annual celebration of Electronic Records Day, sponsored by the Council of State Archivists (COSA).  COSA states that E-Records Day is an “opportunity to share information about what you are doing to manage your state’s digital resources and to enlist help in preserving electronic records. This day is designed to raise awareness among state