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On March 19, House Bill 491 for the Government Data Privacy Act was signed by the Governor of Utah. The bill provides for the creation of a Utah Privacy Governing Board and the creation of the Office of Data Privacy, which is responsible for assisting state agencies in implementing privacy practices, including compliance with legislation, facilitating data subject rights and individuals’ control of their

Records retention is simply a practice by which an organization maintains their records for set lengths of time, and systems in which they use to either redirect, store, or dispose of those records. The records retention schedule is the policy which guides this practice, by clearly defining how long a record must be kept and the guidelines for how records

Howdy! Looks like you are getting ready to depart on a records management journey. The road to a good records management program will require endurance, patience and perseverance. Here are 5 things to prepare for before you hit the trail:  1. Determine your destination: You will want to determine your destination by setting records management goals. Do you want to

Over the past five years, the number of digital images converted to microfilm through the digital converter has increased significantly. In the 2007 fiscal year, over 1.3 million digital images were converted to 699 reels of microfilm. During the last fiscal year, despite staff shortages due to the pandemic, the digital converter reformatted over 3 million images on 1,573 reels

Start looking for answers here: we’ve published a new Email Management Guideline! The guideline was written by the Division of Archives and Records Service for Utah’s local and state government agencies. Find tips on: Creating an email management policy Applying the updated retention schedules to email Exporting emails from your system Using your system’s records management tools Complying with legal

Answer to your question as a records officer on non-paper and electronic media being transferred to the Utah State Archives or Utah State Records Center.