Archives News

With an election coming up and recent changes in the law, it may be time to think about the classification of voter registration records. Parts of voter registration records are public, other parts are private, some are entirely private, and signatures are protected as outlined below: Private (Utah Code Section 63G-2-302(j)): Driver license or identification number Social Security number or

The Utah Division of Archives and Records Service is proud to announce the third annual Sunshine Conference. The theme is “Transparency, Trust, and Public Service”. Presentations will cover the origins of Utah’s open record laws, the ABC’s of GRAMA, the media’s perspective on record requests, and a discussion on preserving electronic records. Appointed Records Officers, the general public, and anyone

In the 2019 session, the Utah Legislature updated the Government Records Access and Management Act (GRAMA) and the Public Records Management Act (PRMA). Senator Wayne Harper, sponsored two bills (Senate bills 25 and 108) which contained the most significant changes. With Senate bill 25, the Legislature created a new records management committee. This new committee will approve records retention schedules

This guest post is written by Glen Fairclough who is the administrator of the Utah Public Notice Website. From time to time, people ask whether documents posted on the Utah Public Notice Website are ever removed. The answer to that question has changed. From its inception in 2008, the practice was to make all documents available through the website. Given

Records and Information Management Month (RIMM) 2019 is here! To celebrate we are hosting a webinar each week in April. General Retention Schedules by Rebekkah Shaw and Heidi Steed, RIM Specialists at the Utah State Archives Wednesday, April 3, Noon-1:00 p.m. Rebekkah and Heidi will have a discussion about the general retention schedules–how they have changed, why they’re changing, and

Welcome to the Utah Open Government Sunshine Conference! “Building Trust Through Transparency” Tuesday, March 26, 2019 9 a.m. – 3:45 p.m. The Utah Division of Archives and Records Service is excited to announce the second annual Open Government Conference.  Come and learn why transparency matters and how to work together for a better open government. Our guest speakers include: Kenneth

As 2018 comes to a close, we thought that those with an eye on transparency might want to know what the State Records Committee (SRC) has been up to this year. The committee has been very busy. In 2018, the committee received approximately 100 appeals. Of those appeals, about 50 Decisions and Orders have been issued. We are within days

Ever wonder if the Utah State Records Committee (SRC) will approve a retention schedule for your record series? Here are some ideas on the types of update requests that tend to be successful, and those that don’t.

The Government Records Access and Management Act (GRAMA) provides for the release of private records to certain individuals. These individuals include the subject of the record, a parent or guardian, and additional individuals who have a notarized release or power of attorney (Utah Code Section 63G-2-202(1)(a)). GRAMA also states that before releasing a private (controlled or protected) record, a records

         The Utah State Archives and Records Service hosted 22 guests from the Utah Council for Citizen Diplomacy on September 24, 2018. Our guests were journalists, mayors, a senator, and agency directors from several Central and South American nations who travelled to the United States to examine transparency and accountability in government. They are researching best practices