Archives News

Co-authored by Archives and Records Service RIM Specialist Rebekkah Shaw and Chief Records Officer Kendra Yates.   We received feedback that record officers are confused about why we are consolidating the General Retention Schedules (GRS) and what a big bucket approach is. Why are the General Retention Schedules being consolidated? Back in July, we discussed what classification means in records and information management:

There is something unique about records management in Utah, and it might be causing confusion. We have two meanings for the term classification. One comes from the Government Records Access and Management Act (GRAMA), the other from the records management profession. In GRAMA Most of the records officers we work with refer to classification as defined in GRAMA, which states

You may have noticed the classifications, or designations, on the general retention schedules have been removed from our updated website. This is part of the General Schedule Update Project. A general schedule provides descriptions of common record groups, along with pre-approved retention requirements.  GRAMA states that the general schedule “shall govern the retention and destruction” of records, not the designation (Utah