Oct. 07, 2024
August 31, 2022
Create a Basic Retention Schedule in 5 Steps
Records retention is simply a practice by which an organization maintains their records for set lengths of time, and systems in which they use to either redirect, store, or dispose of those records. The records retention schedule is the policy which guides this practice, by clearly defining how long a record must be kept and the guidelines for how records
July 18, 2022
Preparing to Set Out On the Records Management Trail
Howdy! Looks like you are getting ready to depart on a records management journey. The road to a good records management program will require endurance, patience and perseverance. Here are 5 things to prepare for before you hit the trail: 1. Determine your destination: You will want to determine your destination by setting records management goals. Do you want to
November 29, 2018
Will the SRC approve your retention schedule?
Ever wonder if the Utah State Records Committee (SRC) will approve a retention schedule for your record series? Here are some ideas on the types of update requests that tend to be successful, and those that don’t.
November 14, 2018
Classification and Big Bucket Retention
Co-authored by Archives and Records Service RIM Specialist Rebekkah Shaw and Chief Records Officer Kendra Yates. We received feedback that record officers are confused about why we are consolidating the General Retention Schedules (GRS) and what a big bucket approach is. Why are the General Retention Schedules being consolidated? Back in July, we discussed what classification means in records and information management:
October 17, 2018
Retention Talk- A few thoughts about updating your retention schedules
When it comes time to update or create retention schedules, it can be overwhelming as you think about all the records your agency creates and maintains. Here are three tips (in no particular order) from our experience with records officers around the state! 1- Learn who actually deals with the records, and form a team in your office to discuss
August 30, 2017
Attorney Records Retention Schedule for Your Input
We would like to propose new general retention schedules for criminal and civil case files to the State Records Committee at their next meeting on September 14th. You can see them all on our website here. If you have any questions, or changes you would like to see to these general retention schedules, please notify Rebekkah Shaw at [email protected] or 801-531-3851.
August 25, 2017
Higher Education Retention Schedules for Your Input
We would like to propose new general retention schedules for higher education records to the State Records Committee at their next meeting on September 14th. You can see them all on our website here. If you have any questions, or changes you would like to see to these general retention schedules, please notify Rebekkah Shaw at [email protected] or 801-531-3851.
July 25, 2017
New General Retention Schedule Approved
The State Records Committee approved a new general retention schedule this month: Substance Use Disorder Records These records document the planning and treatment of substance use disorder clients. Information includes assessments, evaluations, clinical and physician notes, employment records, visiting arrangements, and related records. Retention & Disposition is 10 years after case is closed and then destroy. To hear the discussion
April 13, 2017
April SRC Retention Schedule Report
The previously posted general schedule was heard by the State Records Committee today and approved. This general schedule was previously posted on this blog for your input. To hear the discussion regarding these schedules, please go to the State Records Committee’s page on the Public Notice Website. All are welcome to attend the State Records Committee and provide input on retention
April 5, 2017
State General Retention Schedule Updates
Listed here are six state financial retention schedules to be overwritten by the new financial schedule approved December 8th by the State Records Committee. If a retention schedule is overwritten by an updated schedule, it will be hyperlinked to the new schedule on our website. The State Auditor’s Office also reviewed the schedule before it was seen by the State Records Committee.
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