Division of Archives and Records Service
Three New Schedules for Your Consideration
As part of the General Schedule Update Project, the Utah State Archives is proposing three new schedules for your consideration. We would like these to be submitted to the State Records Committee’s December 11th meeting.
First is Animal Control. There are currently 11 county and 11 municipal schedules related to animal control. Can they all be combined into one? The tricky part is the records have different triggers (the event that starts the clock on retention). It has made the retention a little wordy. Your thoughts on this would be greatly appreciated!
| -Animal Control Records- These records are created during the conduct of animal control and shelter programs. Records include biting incidents, licenses, euthanasia, adoptions, investigations, citations, complaints and related records. |
MUN 14-1 through 14-9; 4-11, 4-12 CNT 20-1 through 20-11 |
Retain 5 years after last incident, expiration of license, or event |
The next schedule has a historical appraisal, so the retention is still permanent.
| -Public Relations Records-These records, regardless of format or mode of transmission, are created for distribution to the news media or public. Records may include things such as speeches, press releases, public announcements or similar records. | MUN 1-19, 1-20, CNT 1-20, SD 1-22, SG 15-8 |
Retention: PermanentDisposition: May Transfer to Archives |
Lastly, this schedule is to condense duplicate schedules into one. The retention for this one is also unchanged.
| -Government Records Access and Management Act (GRAMA) Appeals Case Files-These case files document the appeals to denials relating to records requests. These case files include the request, denial, the appeal, decisions and any other documentation concerning the appeal process. | SD 1-10, 1-11CNT 1-40MUN 1-30 | Retention: PermanentDisposition: May Transfer to Archives |
We welcome your feedback on this update by either commenting to this blog post, calling Rebekkah Shaw at 801-531-3851 or emailing recordsmanagement@utah.gov .
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