News

The Utah State Archives is hosting a webinar on Friday, July 11th at noon. The topic to be discussed is “Using the New Correspondence Schedules”. All records officers, and their supervisors, will benefit from this training. We will review briefly the process by which the new schedules were created, review the new general schedules and discuss how they apply to

The proposed administrative correspondence general schedule was approved by the State Records Committee June 12th, 2014. Below are all three new correspondence general retention schedules with some explanation and guidance from the Committee as to how the retention schedules are to be applied. In an age where so much business is conducted over email, the State Records Committee wanted to

We’ve updated our website to make it easier for records officers to request a link to the re-certification test. If you need to re-certify, you may now request to take the test from our Records Officer Certification page: Clicking on the link that says “Re-certify as a records officer” will open a pre-written email requesting a link to the certification

With the recent attention on the proposed Administrative Correspondence general retention schedule, and approval of several new schedules, we thought it a good opportunity to share with our readers what general retention schedules are and their role in records management. The Utah General Retention Schedules are policies created and maintained by the Utah State Archives that describe a group of

On May 8, 2014 the Utah State Records Committee (SRC) again reviewed the proposed correspondence general retention schedules for approval. The correspondence general retention schedules were originally presented to the SRC on April 10th, but were not approved. Instead the SRC provided some clarity to the proposed description and moved to have the schedules posted for another 30 days. The

This week 352 new laws went into effect. Included in these  laws, enacted in the annual Legislative session, are two that impact the Government Records Access and Management Act (GRAMA). One law is Senate Bill 88, which provides that a video or audiorecording of an interview or transcript of a video or audio recording that is conducted at a Children’s Justice

Update: Correspondence General Schedules Up for Public Comment for an Additional 30 Days The proposed correspondence general retention schedules went before to the State Records Committee for approval on April 10, 2014, but were not approved. The Utah State Records Committee provided some clarity to the proposed description and moved to have the schedules up for review for another 30

Social Media and Email Management Presenters’ Handouts Thank you to everyone who attended the training event on Friday, April 4th. We hope that you found the presentations helpful in fulfilling your roles as records officers. Below you will find copies of the presentation slides for future reference: Social Media: Strategies for Successfully Managing Legal Risks by Dr. Randy L. Dryer,

As part of the General Schedule Update Project, the Utah State Archives has posted three schedules for public comment. The schedules are for the retention of correspondence and would replace the current general schedules for Policy and Program Correspondence and Transitory Correspondence. In an age where so much correspondence is conducted by email, a clearer definition of what constitutes permanent

Upcoming Events April to June 2014 All training events hosted by the Utah State Archives are free, online registration is available at http://archives.state.ut.us/cgi-bin/traininglist.cgi April 2014 In-Person Training Events To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi Apr 4, 2014, 9:30 a.m.-2:30 p.m. Topic: Records and Information Management Month Conference, presentations will focus on social media and email management. The program will be: 9:30 a.m.-9:45 a.m.: