News

To keep agency information up-to-date, records analysts from the Utah State Archives will contact the chief administrative officers (CAOs) of all governmental entities to review, update, and approve or remove records officers from the agency listing. Chief administrative officers will receive an email with a unique link to the Records Officer Review page for his or her agency: The unique

2014 Spring Event Social Media and Email Management http://archives.state.ut.us/cgi-bin/traininglist.cgi http://archives.state.ut.us/cgi-bin/traininglist.cgi

Upcoming Events March to May 2014 March 2014 Lunch ‘n’ Learn Lunch ‘n’ Learn sessions are live, online sessions. A link to the session will be sent to participants the morning of the event. To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi Mar 14, 2014, 12:00 p.m.-1:00 p.m. Topic: Records Appraisal In-Person Training Events To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi Mar 11, 2014, 9:00 a.m.-Noon Topic:

     In an earlier post (January 22, 2014), the Division of Archives proposed changes to general retention schedules. In order to be consistent with the requirements of the Open and Public Meetings Act adopted in 2013, the proposed change was to make audio recordings of open and public meetings permanent instead of authorizing them to be destroyed three years after

The Utah State Archives is proposing changes to the general retention schedule for minutes and audio recordings of open and public meetings. Current state (schedule 1, item 41), county (schedule 1, item 44), municipal (schedule 1, item 45), and school district (schedule 15, item 7) general retention schedules allow agencies to destroy audio recordings of open and public meetings three

               Many government records are shared by more than one governmental entity. For example, law enforcement records are shared with the Department of Child and Family Services and with county attorneys, and financial records are shared with the State Auditor’s Office. Records are sometimes shared with the federal government. Sharing records within government is governed by the Government Access and Management Act.